Administrative Office Clerk

The Clemens Food Group • Middletown, PA

12h

About The Position

Be the Backbone of Production Operations Country View Family Farms is seeking a detail-driven, highly organized Production Clerk to support our live production, maintenance, feed mill, and trailer wash teams. In this role, you are a vital component of daily agricultural operations. You ensure accurate reporting, data integrity, ERP functionality, and administrative coordination that keeps our production system running efficiently. If you thrive in structured environments, enjoy working with data, and take pride in precision and accountability, this is an opportunity to make a measurable impact. What You’ll Do Production Reporting & Data Management You drive accuracy and consistency across production systems by: Maintaining accurate records and submitting documentation in a timely manner Preparing and distributing weekly Mortality Tracker and Hours by Department reports Updating NAE program counts by flow Completing PigKnows data entry for GDU Transfer Data and Inventory Reconciliation Serving as PigKnows system super user and administrative support Pulling market hog data from SAP Preparing and distributing weekly, periodic, and quarterly Market Hog Trends by Flow reports Running and submitting Stats & Rec reports (mid-week reporting) Submitting weekly transfer and sow production data to HogPayment Preparing and distributing sow benchmarks, Service Group Detail, SPC charts, and nursery/finisher benchmark reports Reconciling HogPayment production data at period end ERP & Operational Support You ensure operational flow by: Processing receipts of goods within ERP Completing final documentation for livestock transfers Troubleshooting and managing work orders within ERP Processing, distributing, closing, and archiving work orders Supporting vendor management related to work orders, including status tracking and biosecurity compliance Managing work order customer surveys Tracking maintenance team time reporting Maintaining KPI reports for Maintenance and Truck Wash teams Supporting weekly maintenance meetings with reporting and documentation Processing Maintenance to R&M Formstack submissions Maintaining production trackers and scorecards Supporting performance excellence and process improvement initiatives Data & Financial Support You contribute to financial accuracy by: Supporting Accounts Payable processes and assisting with invoice resolution Utilizing strong Excel and database management skills Working within ERP systems (SAP, PigKnows, or similar platforms preferred) Performing analytical review and reconciliation Completing weekly reporting to leadership What Makes You a Great Fit You: Hold a High School Diploma or GED (required) Are highly accurate with data entry and documentation Excel in Microsoft Excel and database systems Have experience working within ERP platforms (SAP, PigKnows, or similar preferred) Possess strong analytical and reconciliation skills Prioritize effectively to meet deadlines Adapt quickly to changing priorities Demonstrate accountability and consistent follow-through Maintain a positive, team-first attitude Desire professional growth and continuous improvement Communicate effectively with production personnel Are committed to meeting and exceeding industry standards in animal care and welfare Our Standards You will: Meet all biosecurity requirements outlined in Animal Care policies Consistently adhere to Animal Welfare requirements and our Code of Conduct Uphold CVFF and Clemens Food Group Mission, Vision, and Values Perform additional duties as assigned to support operational success Work Environment & Physical Requirements Primarily stationary position (85%+ of the time) Frequent computer use and data entry Occasional interaction with production and operational environments Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Why CVFF? At Country View Family Farms, we believe operational excellence starts with accurate data, strong communication, and team accountability. When you join CVFF, you play a direct role in supporting high-performing agricultural operations while working in an environment that values integrity, stewardship, and continuous improvement. If you’re ready to bring precision, organization, and energy to a fast-moving production environment — apply today.

Requirements

• Hold a High School Diploma or GED (required)
• Are highly accurate with data entry and documentation
• Excel in Microsoft Excel and database systems
• Possess strong analytical and reconciliation skills
• Prioritize effectively to meet deadlines
• Adapt quickly to changing priorities
• Demonstrate accountability and consistent follow-through
• Maintain a positive, team-first attitude
• Desire professional growth and continuous improvement
• Communicate effectively with production personnel
• Are committed to meeting and exceeding industry standards in animal care and welfare

Nice To Haves

• Have experience working within ERP platforms (SAP, PigKnows, or similar preferred)

Responsibilities

• Maintaining accurate records and submitting documentation in a timely manner
• Preparing and distributing weekly Mortality Tracker and Hours by Department reports
• Updating NAE program counts by flow
• Completing PigKnows data entry for GDU Transfer Data and Inventory Reconciliation
• Serving as PigKnows system super user and administrative support
• Pulling market hog data from SAP
• Preparing and distributing weekly, periodic, and quarterly Market Hog Trends by Flow reports
• Running and submitting Stats & Rec reports (mid-week reporting)
• Submitting weekly transfer and sow production data to HogPayment
• Preparing and distributing sow benchmarks, Service Group Detail, SPC charts, and nursery/finisher benchmark reports
• Reconciling HogPayment production data at period end
• Processing receipts of goods within ERP
• Completing final documentation for livestock transfers
• Troubleshooting and managing work orders within ERP
• Processing, distributing, closing, and archiving work orders
• Supporting vendor management related to work orders, including status tracking and biosecurity compliance
• Managing work order customer surveys
• Tracking maintenance team time reporting
• Maintaining KPI reports for Maintenance and Truck Wash teams
• Supporting weekly maintenance meetings with reporting and documentation
• Processing Maintenance to R&M Formstack submissions
• Maintaining production trackers and scorecards
• Supporting performance excellence and process improvement initiatives
• Supporting Accounts Payable processes and assisting with invoice resolution
• Utilizing strong Excel and database management skills
• Working within ERP systems (SAP, PigKnows, or similar platforms preferred)
• Performing analytical review and reconciliation
• Completing weekly reporting to leadership
• Meeting all biosecurity requirements outlined in Animal Care policies
• Consistently adhere to Animal Welfare requirements and our Code of Conduct
• Uphold CVFF and Clemens Food Group Mission, Vision, and Values
• Perform additional duties as assigned to support operational success

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED