Administrative Clerk

INFINITY SYSTEMS ENGINEERING LLC • Oxnard, CA

9h

About The Position

Infinity’s niche in the aerospace and defense industry is specialized solutions that help bridge the gap between space and ground. This is no small task, and we owe our success to our team who help us fulfill our mission; to match people with their legacies for betterment of the world. There is always a place at Infinity for a motivated, capable individual seeking a career to better the world. We prioritize supporting our team through exceptional benefits, work-life balance, and structured career development. At Infinity, WE ARE MORE – now, come be more with us!

Job Summary:
The Administrative Clerk will report operationally to the Program Manager and be assigned work by the Designated Government Representative (DGR) in charge for 10th Space Operations Squadron (10 SOPS). The Administrative Clerk is responsible for providing administrative services that include conducting office operations and maintaining command directives. The Administrative Clerk efforts shall support internal operations at 10 SOPS Headquarters, Detachment Alfa (Det A), Detachment Charlie (Det C), and Detachment Delta (Det D). The Administrative Clerk shall work interactively with Government administrative personnel internal to 10 SOPS and shall know and apply the proper protocol and practices.

Requirements

• Education: High School diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred, or combination of experience and education.
• Experience: 2+ years of experience in an administrative or office support role.
• Clearance Requirement: Current Secret Clearance or eligibility.
• Experience with office management software, such as Microsoft Office Suite or Google Workspace.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software and equipment.
• Attention to detail and problem-solving skills.
• Highly professional and positive demeanor, with the ability to interact effectively with colleagues, clients, and visitors.
• Ability to maintain confidentiality and handle sensitive information.

Nice To Haves

• License or certification in one of the administrative service trades.

Responsibilities

• Oversee day-to-day office operations, including maintaining office supplies and equipment.
• Coordinate office events, meetings, and appointments.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Manage mail-processing and distribution, encompassing all internal and external mail center of operations.
• Serve as the primary point of contact for internal and external communications.
• Prepare and distribute correspondence, including emails, memos, and documents.
• Answer and direct phone calls or arriving customers as needed.
• Assist with scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare reports, presentations, and other documents for staff and management.
• Handle filing, data entry, and document management.

Benefits

• Great Company Culture. Infinity firmly believes that our success is due to the happiness and personal satisfaction of our employees.
• Health Benefits. 100% Company Paid monthly Medical and Dental premiums for you AND your family.
• Prepare for the Future. 401(k) company contribution, with free professional financial planning advisors
• Rest and Relaxation. Three weeks' Vacation – and we offer an annual company reward trip after one year of employment.
• Health and Wellness. We offer 48 hours of sick leave, in addition to your Vacation, as well as Flex-Spending options (Medical and Dependent Care)
• Work that Stays at Work. Genuine work/life balance and flexibility. We know our employees have lives outside of work and we support you in living them!
• Education and Professional Training Reimbursement. We support our employees career aspirations and growth through our Education Reimbursement Program!
• Profit Sharing Plan. Infinity’s success is due to our employees which is why all eligible employees receive an annual payout based on our Profit-Sharing Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED