Administrative/Office Assistant
About The Position
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
Requirements
- High School diploma or equivalent
- Self-motivated, detail-oriented professional, ability to multitask a must
- Proficiency with MS Office including Word and Outlook
- Ability to handle confidential information
- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
- Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
- An attitude and commitment to being an active participant of our employee-owned culture is a must
Nice To Haves
- Associate’s degree preferred
- 3 or more years of experience in a professional environment
- Must be available during core business hours, Monday through Friday
- Preference given to local candidates
- Strong organizational skills
- Strong attention to detail
- Ability to take direction from multiple levels of professional staff
Responsibilities
- Serve as a backup to the primary receptionist; answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls
- Maintain conference rooms and reception area, including meeting room preparations and technical set up
- Assist with coordination and organization of in-house and client meetings.
- Catering coordination including ordering, set-up, and clean-up
- Provide daily kitchen maintenance: empty/load dishwasher, maintain supplies and appearance, clean equipment
- Process incoming/outgoing mail, courier, USPS, UPS, FedEx, etc.
- Coordinate with property management as needed (i.e., repair requests, lost & found, janitorial concerns, conference room reservations, etc.)
- Coordinate with office vendors as needed (i.e., vending, coffee machines, plants, etc.)
- Assist Area Manager, Area Administrative Manager and Human Resources with executive administrative support, preparation of operating plans, and other reports as requested
- Coordinate and develop departmental administrative policies and procedures
- Serve as a backup area timecard administrator, assisting employees with the submittal and approval of timecards
- Produce communication through email, SharePoint, presentations, and other documents
- Complete word processing and formatting for letters, memos, reports, labels, and other documents as requested
- Maintain and order office supplies and assist Safety Coordinator with safety gear
- Provide guidance to employees as necessary
- Provide administrative support to all business groups as needed
- Coordinate employee engagement events
- Assist and coordinate with other administrative staff to complete required support activities
- Perform other duties as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
