Administrative Manager - Cost Analysis and Research Division

Institute for Defense Analyses•Alexandria, VA

About The Position

In accordance with IDA practice and procedure, this position is responsible for the overall administration of the Division and the day-to-day supervision of the Division support and editorial staff. Responsibilities cover a wide range of activities in support of the Division’s objectives, including acquisition of division office equipment and required services, representing the Division at designated functions or on committees, and providing assistance to Division management as needed.

Requirements

Minimum of a BS/BA degree in related field such as business administration or other business related discipline.
Six or more years of progressively responsible work experience in comparable environment, preferably government contracting, or equivalent combination of relevant experience and college coursework.
Proven organizational skills; ability to multi-task and work well under pressure, balancing competing priorities; excellent interpersonal abilities and communication skills.
Proven experience with Microsoft Office Products (Word, PowerPoint, Excel).
Strong interpersonal skills with ability to communicate effectively orally and in writing with all levels of employees.
U.S. Citizenship is required.
Ability to obtain and maintain a security clearance is required.
Successful completion of a criminal background check is required.

Nice To Haves

Supervisory/management experience strongly preferred.

Responsibilities

Directly supervises the full-time administrative support staff; is accountable for maintaining the quality, efficiency and morale of the staff.
Maintains a close and highly responsive relationship to the day-to-day activities of the Division Director. Anticipates and prepares materials needed by the Director for such activities as conferences, correspondence, appointments, meetings, and telephone calls.
Performs a variety of both complex and routine administrative duties requiring extensive working knowledge of the organization, programs, practices and procedures related to the function of the office.
Interfaces and coordinates with other IDA Administrative Managers to accommodate workload fluctuations.
Supervises/coordinates new employee hiring and on-boarding processes between IDA HR and Division research staff.
Requests security clearances for all new employees and monitors progress to completion. Submits justification for periodic reinvestigations.
Has primary administrative responsibility for ensuring compliance with corporate policy concerning areas such as consultants and subcontractor usage; office and computer related requirements, purchasing and related expenditure approvals.
Responsible for Division processing of Consultant Agreements and Subcontracts
Oversees computer office equipment and space requirements; acts as primary liaison for computer related planning and acquisition; directs Division personnel in determining related needs, expenditures, networking support and other related requirements.
Responsible for ensuring compliance with corporate administrative practices, including purchasing, security and personnel; liaisons with other divisions and IDA headquarters in administrative matters.
Accountable for Division administrative expenditures to include the approval and reporting of staff travel, consultants and vendor invoices, purchase requisitions and timesheets.
Performs other relevant duties as assigned.