Administrative Assistant III - Policy Analysis and Research

WICHE

4d • $25 - $28 • Onsite

About The Position

Under the supervision of the Vice President, Policy Analysis and Research, works collaboratively with staff in the Policy Analysis and Research Unit in support of wide-ranging efforts aligned with WICHE’s mission. Work involves independent judgment requiring a thorough knowledge of unit programs, procedures, and policies and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction. Incumbents may provide lead supervision to a small number of subordinate clerical positions (on-call staff and/or interns).

Requirements

• A bachelor’s degree from an accredited college or university and at least three years of administrative experience or an equivalent combination of education and experience
• Excellent attention to detail, accuracy, and ability to meet deadlines
• Ability to establish and maintain effective, cooperative, and cordial working relationships; to be flexible and service-oriented, and to learn new skills
• Experience in making travel arrangements and coordinating meetings
• Demonstrated competence in organizing, prioritizing, and managing multiple activities and timelines; ability to work efficiently with numerous interruptions
• Excellent oral and written skills
• Demonstrated ability to work independently, prioritize effectively, and take initiative
• Willingness to acquire additional related duties and responsibilities as necessary
• Proficient in Windows, Microsoft Office

Nice To Haves

• Proficient with Adobe Acrobat, and Zoom Workplace
• Experience with accounting software
• Experience with Salesforce
• Experience with Cvent

Responsibilities

• Coordinate planning for meetings involving external constituent groups, including management of related contracts, materials, invitation and registration activities, and travel reconciliation/reimbursement
• Manage on-site administrative responsibilities for meetings hosted at WICHE’s office and at external sites (including those involving travel)
• Under general supervision, exercise independent judgement to perform a full range of both clerical and administrative support for the policy unit and Vice President
• Process consulting agreements and other contracts, accounts payable and receivable for the unit, including status tracking for all contracts and agreements
• Assist in coordinating vice president’s calendar, schedule, and meetings
• Create and maintain spreadsheets and other information necessary to support the unit’s activities, including the unit’s work related to the WICHE Commission
• Assist in the dissemination of unit correspondence, memoranda, and reports
• Perform clerical duties associated with the dissemination of unit materials, including maintaining key contact lists and other information
• Provide assistance with research and data collection of various projects
• Assist vice president with grant applications, tracking, and managing master calendar
• Fulfill clerical budget management duties, including providing monthly updates of accounting information; developing meeting cost estimates; and tracking expenses for multiple external contracts and meetings
• Manage unit responsibilities for processing invoices, reimbursement requests, and other expenses.
• Work with Vice President in preparing products for external distribution, including publications, grant applications, meeting materials, etc.
• Perform duties related to publication request fulfillment on behalf of WICHE
• Oversee minor unit website content updates
• Represent the policy unit on WICHE-wide initiatives
• Collaborate with non-unit staff at WICHE to ensure efficient operations
• Additional duties and responsibilities as they may arise within the unit

Benefits

• WICHE offers a competitive benefits package which includes medical insurance with generous employer contribution to health savings account (H.S.A.), dental, life, and disability insurance; flexible spending accounts (medical and dependent care); 403(b)retirement plan with employer match of 200% on employee contributions up to 5% after six full months of employment; and paid vacation, sick and personal time as well as paid family leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees