Administrative Manager (Admin. I)

Sacramento Portal • Sacramento, CA

19d

About The Position

Under the general direction of the Chief of Police, the Administrative Manager is responsible for the administration and oversight of the daily operations of the Administrative Services unit within the Police Department and the Police Service Center located in the University Union. The Administrative Manager is responsible for the development, implementation and administration of the Police Department’s personnel and administrative programs including, but not limited to: recruitment, classification, compensation, payroll, finance and budget, onboarding and separation process, office administration, travels, purchasing, facilities and project management. Collaborative campus-wide initiatives will be a significant component of this position and will require a proactive approach in dealing with diverse constituencies. This position’s responsibilities include: providing leadership, direction, supervision, and guidance to unit personnel, personnel and payroll administration; coordinating community involvement programs, including emergency preparedness; oversight and managing social media, website and marketing functions; managing the department budget, ensuring appropriate assignment and utilization of funds, and providing accurate projections; planning, organizing and coordinating special events and programs for the department; representing the Chief of Police at related activities and functions; overseeing the maintenance of current Requests for Proposal (RFP’s) and execution of projects, ensuring projects stay within scope, time frame and budget.

Requirements

• Bachelor’s degree from accredited university.
• Experience managing, supervising or providing lead work direction to support staff.
• Experience in budget development and administration.
• Experience managing and administering personnel/human resources and payroll.
• Experience managing and administering business administrative operations.
• Advance knowledge of and ability to interpret human resources policies, procedures, standards, regulations, fair labor standards, and collective bargaining agreements.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to human resources to develop conclusions and make recommendations.
• Working knowledge of payroll; ability to interpret and apply federal and state laws and collective bargaining agreements in payroll functions.
• Knowledge of principles and practices of public administration and business, including planning, organizational development and goal settings.
• Ability to perform complex analysis, research, collect organize, and compile information and to evaluate and recommend process improvements.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Effective communication skills, both written and verbal; ability to exercise considerable judgment, tact, and confidentiality to resolve a variety of administrative and personnel matters; and to communicate complex and sensitive information.
• Strong project management and coordination skills; organizational skills with ability to adapt to changing priorities, to meet deadlines and maintain a high level of productivity and efficiency.
• Strong interpersonal skills; ability to establish and maintain effective working relationship with campus constituents.
• Proficient in the use of common office equipment.
• Proficient in a windows environment with a working knowledge of Microsoft Office Programs such as Word, Excel, Outlook and PowerPoint.
• Ability to pass a background check.
• Availability to work outside of normal business hours, as needed.

Nice To Haves

• Experience in managing human resources and payroll administration in higher education.
• Experience working in or with a police department or public safety organization.
• Experience with managing chargeback, cost recovery or equivalent process.
• Experience managing staff in a unionized environment.
• Knowledge of CSU systems (e.g. CMS , PeopleAdmin, CFS ), policies and procedures.

Responsibilities

• administration and oversight of the daily operations of the Administrative Services unit
• development, implementation and administration of the Police Department’s personnel and administrative programs
• providing leadership, direction, supervision, and guidance to unit personnel, personnel and payroll administration
• coordinating community involvement programs, including emergency preparedness
• oversight and managing social media, website and marketing functions
• managing the department budget, ensuring appropriate assignment and utilization of funds, and providing accurate projections
• planning, organizing and coordinating special events and programs for the department
• representing the Chief of Police at related activities and functions
• overseeing the maintenance of current Requests for Proposal (RFP’s) and execution of projects, ensuring projects stay within scope, time frame and budget

What This Job Offers

• Job Type: Full-time
• Career Level: Manager