Administrative Manager III

Prosync • Port Hueneme, CA

5h

About The Position

ProSync is seeking a passionate Administrative Manager III to provide high‑level coordination and oversight of administrative and support services essential to effective lifecycle management and mission execution. This role ensures that organizational processes, resources, and support functions operate efficiently and consistently across multiple departments and program areas. By managing administrative operations such as records, logistics coordination, data processing, procurement support, and workplace services, the Administrative Manager contributes directly to streamlined processes, improved efficiency, and reduced total cost of ownership throughout the product lifecycle. The position also supports quality assurance and continuous improvement by maintaining compliant procedures, monitoring performance, and adapting administrative practices to evolving mission requirements.
ProSync Technology Group, LLC (ProSync) is an award-winning, SDVOSB Defense Contracting company with a strong military heritage and a record of excellence in supporting the Department of Defense and the Intelligence Community. If you have prior military service or government contracting experience, are proud to serve and support our nation, and want to help support ProSync's mission to "Define and Redefine the State of Possible,” please apply today!
Note: This position is for a future program that has not been awarded yet.

Requirements

• A Minimum of 7 years of professional experience in administrative management, business operations, or organizational support services.
• Demonstrated ability to coordinate and manage administrative functions such as records management, supply distribution, payroll support, travel coordination, and data processing.
• Experience implementing administrative procedures that improve efficiency, productivity, and customer service across multiple departments or programs.
• Ability to manage procurement support activities, property management, and the acquisition, distribution, or disposal of materials and equipment.
• Strong organizational and leadership skills, with the ability to plan, prioritize, and oversee a wide range of administrative tasks in support of lifecycle operations.
• Familiarity with regulatory compliance, documentation standards, and quality assurance practices related to administrative and operational support.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with supervisors, program personnel, and external stakeholders.
• Adaptability to evolving mission requirements, new technologies, and changing administrative processes.
• Ability to support continuous improvement by identifying administrative performance issues and implementing corrective actions.
• A minimum Secret security clearance or higher is required to be considered for this position.

Responsibilities

• Planning, organizing, and directing a wide range of administrative and operational support services that enable efficient program execution. This includes managing functions such as office administration, records management, materials scheduling, supply distribution, payroll coordination, travel and conference planning, data processing, telecommunications support, and workplace services.
• Ensuring that administrative processes align with lifecycle support needs, regulatory requirements, and organizational objectives.
• Implementing procedures to improve productivity, enhance customer service, and support mission readiness across diverse operational environments.
• Coordinating the physical workplace with personnel and program activities, overseeing the acquisition and distribution of supplies, managing property and equipment disposition, and ensuring that administrative services remain responsive to evolving program demands.
• Collaborating with supervisors, program managers, and technical teams to support integrated product support services (IPSS), maintain accurate documentation, and ensure administrative compliance.
• Contributing to quality assurance by monitoring administrative performance, identifying issues early, and implementing corrective actions to support consistent, high‑quality service delivery.

Benefits

• We also offer bonuses that are awarded quarterly to our employees and our compensation rates are highly competitive.
• We offer a comprehensive Health Benefits package and 401K retirement plan so you can take care of yourself and your family, now and in the future. Other health-related benefits include an employee assistance program for those difficult times or when you need to take care of your mental health.
• Individual growth is a priority at ProSync. Employees are encouraged to take advantage of our company-sponsored continuing education program so they can get their degree or that next certification they need to propel them to the next level.
• We offer generous Paid Time Off and 11 paid holidays a year. ProSync also provides flexible work options that work with your schedule and lifestyle.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 11-50 employees