Administrative Associate III

Texas A&M • Prairie View, TX

5d

About The Position

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position. Works under general supervision and provides complex administrative support work for the College of Juvenile Justice.

Requirements

• High school diploma or equivalent.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Responsibilities

• Maintain the dean's schedule; arrange the dean’s travel; maintain a college calendar of tasks, events, and meetings to advise the dean accordingly; offer excellent customer service, problem-solving, and creativity; represent the dean as required.
• Serve as the college’s leave administrator; serve as a backup to the college's budget specialist for some of those duties; enter accounts payable/ receivables to pay vendors in FAMIS; conduct college equipment inventories; manage departmental inventory/key(s)/supplies; college vehicle reporting, maintenance schedule, and utilization; do purchases and required related reconciliations for the dean's office; draft college contracts and agreements on behalf of the dean and monitor these executions and expiration dates for timely extensions as necessary.
• Organize and host college events, retreats, and meetings on behalf of the college and dean's office; prepare agendas and produce meeting minutes; assist dean with alumni relations, tracking, and reporting; supervise college student ambassadors; custodian of required college documents and records (e.g. hiring); oversight of faculty and staff timely completion of required training; assistant building manager responsible for incident reports, following up on the progress of repairs; and maintaining the schedule of building space use requests.
• Lead administrative assistant amongst the college’s administrative assistants responsible for their ongoing training and support; build relations with key staff and personnel across campus (e.g. Budget/Payroll, Human Resources, Academic Affairs, other administrative assistants) toward the timely completion of tasks and performance of job duties.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees