Administrative Liaison

YMCA of Greater Boston • Boston, MA

82d • $23 - $25

About The Position

The Housing Administrative Assistant is responsible for managing the clerical operations of the program.

Responsibilities

• Answering phone calls and directing them to the appropriate staff
• Greeting clients and visitors in a professional manner and providing basic program information as needed
• Document arrival and departure of all visiting professional
• Manage incoming mail and correspondence and distribute it to the appropriate recipient.
• Prepare reports and signage as directed by ED or other staff if needed.
• Scan and electronically file client records and applicable shelter documents
• Order both office and janitorial supplies and manage inventory.
• Manage electronic access control to all residents and authorized visiting professionals
• Keep accurate daily accounts of residents in the program's family log
• Oversee program amenities usage including laundry, kitchen, play space and common areas
• Document any curfew or shelter violations
• Write and submit incident reports for all suspicious behavior and injurious actions within the program
• Track and distribute meals in a timely manner.
• Submit reports to Hunger Prevention and specified
• Contact the Executive Director of Housing for all urgent issues and matters that are Housing related
• Execute, account for and record all residents' evacuation during fire alarm drill or emergency responses
• Work with program staff to file 51 A reports to the DCF when warranted.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees