Administrative Legal Assistant

Davis Wright Tremaine LLP•Washington D.C., DC

15d•$60,000 - $67,000•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Assistant to join our team in our Washington D.C. office. We offer a hybrid work engagement with one day o f remote work, and four days in-office. This is an entry-level position which is designed to provide assistance to executive legal assistants/secretaries and other administrative staff on a task basis. Completion of all provided training programs is mandatory. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Provide occasional administrative support to incoming associates and summer associates Provide daily coverage for the Receptionist during lunch breaks Assist and serve as backup support for executive legal assistants and other administrative staff with assigned tasks which may include administrative tasks, entering attorney time, preparing binders, organizing files, and other projects as assigned Attend training classes Open new client and new matter files Check in regularly with secretary, paralegal and/or attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance Cover absences as needed, directly supporting attorneys with various tasks, including, but not limited to: Occasionally open and route mail, attaching appropriate files and documents Moderate interaction with clients; act as intermediary with clients and responds to client requests Regularly type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines Communicate clearly with all appropriate team members on project status Occasionally assist with editing and finalizing legal briefs, prepare and mark all exhibits, set up Data Room, upload documents, send out service emails and corresponding Data Room links Occasionally file pleadings with the court Maintain attorney and client records; maintain email and NetDocs electronic records Schedule and coordinate appointments, meetings and conference calls and maintain calendars Answer, screen, and respond to phone calls Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Requirements

1+ year experience in a professional office setting
Successful completion of any training classes assigned to date
Self-starter with a high degree of attention to detail
Ability to accurately type 50+ wpm
General knowledge and proficiency with Microsoft Office products
Ability and willingness to learn new programs and program updates
Ability to express self effectively, both orally and in writing
Demonstrate a growth mindset; participate in innovation initiatives
Strong time management skills
Excellent grammar and proofreading skills
A highly professional demeanor and appearance – adhere to dress code
Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
Ability to prioritize tasks and to complete projects with minimal supervision
Ability to follow client confidentiality guidelines

Responsibilities

Provide occasional administrative support to incoming associates and summer associates
Provide daily coverage for the Receptionist during lunch breaks
Assist and serve as backup support for executive legal assistants and other administrative staff with assigned tasks which may include administrative tasks, entering attorney time, preparing binders, organizing files, and other projects as assigned
Attend training classes
Open new client and new matter files
Check in regularly with secretary, paralegal and/or attorney to ensure all aspects of any project are under control. Prompt as needed.
Exercise careful judgment about when to ask for guidance
Cover absences as needed, directly supporting attorneys with various tasks, including, but not limited to: Occasionally open and route mail, attaching appropriate files and documents
Moderate interaction with clients; act as intermediary with clients and responds to client requests
Regularly type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
Communicate clearly with all appropriate team members on project status
Occasionally assist with editing and finalizing legal briefs, prepare and mark all exhibits, set up Data Room, upload documents, send out service emails and corresponding Data Room links
Occasionally file pleadings with the court
Maintain attorney and client records; maintain email and NetDocs electronic records
Schedule and coordinate appointments, meetings and conference calls and maintain calendars
Answer, screen, and respond to phone calls
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings