Administrative Lead

Pfizer•Pearl River, NY

1d•$33 - $55•Onsite

About The Position

In this role of Administrative Lead, you will be responsible for the day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Pfizer Vaccine R&D (VRD) portfolio. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. You will have the opportunity to partner with other administrative staff members in a team-oriented approach including providing backup coverage as appropriate. You must be able to perform duties with a high level of professionalism and minimal supervision. The role requires an ability to prioritize and work independently yet be a team player, with a willingness to learn new capabilities. You will be handling multiple demands and priorities simultaneously. In this position you will provide excellent computer support leveraging a high level of proficiency in various computer systems.

Requirements

High School diploma required
Minimum 6 years administrative experience
Excellent verbal and written communication skills.
Highly proficient command of English language, grammar and basic applied business math are required
Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering

Nice To Haves

Associate or bachelor’s degree preferred
Working knowledge and experience in supporting R&D executives and teams preferred
Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
Strong sense of urgency and efficiency in completing work.
Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem-solving skills
Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

Responsibilities

Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
Provides coordination, oversight, archiving for Vaccines Clinical Research Committee
Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation and distribution of meeting materials
Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
Creates, edits, and formats written material such as presentations, spreadsheets, and documents
Develops and provides training on Pfizer’s administrative procedures and processes
Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, videoconferences and face to face meetings
Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, generating, analyzing and reporting survey money data
Assists manager with coordinating interviews and logistics as needed.
Manages logistical onboarding and off boarding for onsite and regional staff including contractors (e.g. systems and equipment)
Maintains departmental online storage folders and distribution lists
Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes.
Provides advice and guidance to other administrative staff
Generates reports and analyses as required
Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service.
Builds a good working relationship with colleagues at all levels in all departments/lines.
Represents VRD in cross functional teams as required
Responsible for independent work output and managing workload allocation and prioritization for VRD administrative pool.
Takes personal responsibility for quality of work that impacts supervisor/department/line.
Is aware of/can anticipate consequences of own actions
Independently identifies problems or issues and implements remedial actions
Other responsibilities/projects based on group needs

Benefits

this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies
comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments
Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage

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