Administrative I

Core Laboratories Inc.•Broussard, LA

3d•Onsite

About The Position

Core Laboratories Inc. is a leading provider of proprietary and patented reservoir description and production enhancement services and products used to optimize petroleum reservoir performance. The Company has over 70 offices in more than 50 countries and is located in every major oil-producing province in the world. We are well-positioned to serve the growing needs of the energy transition while continuing to fulfill the demand for reliable and affordable energy sources like crude oil and natural gas. Our services, products, expertise, and innovations will continue to be essential as our clients meet the growing demand for energy globally. At Core Lab, our values matter: Safety, Honesty and Integrity, Customer Focus, Building Trust, and Employee Development. We regard our employees as our greatest asset. We believe that identifying, attracting, developing, and retaining talent are significant actions because our people are so important. SUMMARY Provides administrative and secretarial support for the administrative staff in an area or corporate headquarters location.

Requirements

High School diploma or equivalent required
Two years of experience preferred
Excellent analytical, problem-solving, and decision-making skills.
Polished communication, presentation, and interpersonal skills.
Skilled in setting and managing priorities to meet tight deadlines.
Excellent follow-up and time management skills.
Proficient in Microsoft Office applications.

Nice To Haves

Experience with generation of invoices and submission of invoices to client e-portals an advantage.

Responsibilities

Receives all incoming mail for dating, sorting and delivering to appropriate supervisory or office personnel.
Answers, screens and directs telephone calls to the supervisor; takes clear and complete messages as required.
Reviews and ensures timely receipt of revenue reports, budgets, flash reports, expense accounts, accident reports, safety records, safety meeting reports, customer contact reports, employee time records, and other administrative documents as assigned by the supervisor.
Resolves minor administrative issues with Facility Managers as delegated by the supervisor.
Assists in training, overseeing and reminding designated Facility Managers and local Clerks in administrative reporting requirements.
Is proficient in operating administrative computer programs, including Microsoft Word, Excel, and Power Point programs.
Manages and distributes mail, company documents, policies, procedures, and announcements; makes copies of documents as required.
Maintains an up-to-date customer and office location contact list in a legible, organized format.
Maintains and keeps confidential all administrative and safety files to ensure the prompt access of information as requested by the authorized clients, supervisors or other authorized personnel.
Assures that office supplies are maintained at a sufficient operating level.
Assists with special projects or work assignments as required by the supervisor.
Must be ready to accept job assignments as directed by the supervisor.
Overtime must be worked as required.
Attendance at monthly safety meetings in the location office may be required.