Administrative Assistant I

Partnership HealthPlan of California • Redding, CA

1d • $29 - $34

About The Position

To provide administrative support to the department head, leadership team, and staff as assigned.

Requirements

• High school diploma or equivalent.
• Working knowledge of and proficient in multiple business software applications including Microsoft Office Suite.
• Knowledge of general business office machines operations.
• Valid California driver’s license and proof of current automobile insurance compliant with PHC policy are required to operate a vehicle and travel for company business.
• Effective written communication skills are required.
• Excellent attention to detail and organization skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines.
• Ability to use good judgment and handle confidential and sensitive issues with tact and diplomacy.

Nice To Haves

• Knowledge of medical terminology preferred.
• Typing speed of 40 wpm.

Responsibilities

• Fields telephone calls.
• Receives and directs visitors.
• Maintains assigned calendars and schedules.
• Schedules and coordinates meetings.
• Prints and distributes meeting packets.
• Creates and processes expense reports.
• Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
• Places catering orders.
• Captures and publishes meeting minutes and other correspondence as directed.
• Develops, formats, and distributes information to internal and external stakeholders.
• Orders and maintains department supplies.
• Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
• Maintains organization charts.
• Maintains effective filing systems.
• Creates, submits, and tracks to completion departmental training requests and other documents as directed.
• Ensures department employee timesheets are approved per payroll timelines.
• Works with department leadership to develop and submit monthly update reports and documents per schedule or direction.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees