Administrative Generalist II/ HR Coordinator

Collabera•Moline, IL

About The Position

Performs a full range of administrative support duties, facilitates work flow through a manager's office and typically reports to a middle- to upper-level manager, develops reports; may perform a variety of duties commensurate with this level (i.e. respond to problems similar to customer service representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the jobs other work. Researches, resolves, and responds to general customer concerns; escalates complex questions for resolution. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. Gathers and summarizes data from various sources in order to complete reports and special projects. Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures. Schedules meetings, coordinates travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.

Requirements

The Staffing and Recruiting HR Coordinator is a key role that keeps the workflow moving through the Applicant Tracking System and HR Connect.
This position also manages several shared mailboxes that are used by both internal and external contacts.
Strong Microsoft Outlook skills
Basic excel skills
Ability to respectfully work with confidential data
Ability to manage a high volume of work
Ability to transition quickly from one task to another
Good customer service skills
Professional demeanor
Approachable and helpful attitude
Ability to prioritize workflow
Able to learn new computer applications quickly.

Responsibilities

Performs a full range of administrative support duties
Facilitates work flow through a manager's office
Develops reports
Researches, resolves, and responds to general customer concerns
Retrieves records or data and distributes information
Gathers and summarizes data from various sources
Updates and maintains databases, systems applications or files
Performs analysis of basic or intermediate nature on information received
Schedules meetings, coordinates travel arrangements, and maintain appointment calendars
Drafts and types standard letters and memoranda
Maintains and updates established web sites
Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages