Administrative/Financial Coordinator

University of Oklahoma•Norman, OK

About The Position

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative support and assists with financial support in the Homer L. Dodge Department of Physics and Astronomy.

Requirements

Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:
Equivalency /Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree
Strong organizational and time-management skills.
Ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Ability to maintain confidentiality and use discretion.
Strong written and verbal communication skills.
Ability to interpret and apply policy and procedural guidance.

Nice To Haves

Experience in payroll, finance, or administrative support.
Prior OU or higher education experience.
Highly organized with the ability to manage multiple projects and deadlines effectively.
Ability and willingness to perform a variety of tasks throughout the day, ranging from urgent, immediate needs to long-term planning and office administration.
Strong office management skills.
Critical thinking and analytical skills, including researching, collecting, and interpreting data, and preparing reports or responses to inquiries.
Welcoming and professional demeanor when interacting with students, alumni, faculty, and staff.
Ability to quickly learn new systems, software, and processes.
Willingness to work collaboratively with the supervisor, College Dean’s Office, Shared Business Services, and other campus units to manage workflows and resolve issues.

Responsibilities

Assists with managing departmental account budgets, including university, grant, and OU Foundation funds.
Reviews and reconciles monthly financial and payroll reports to resolve outstanding expenses, payroll issues, and transfers,
Serves as departmental liaison with the Shared Business Services Center for coordination of financial, payroll, human resources, and travel transactions.
Maintains confidential records and ensures proper documentation and retention.
Assists with the development, implementation, and interpretation of departmental policies and procedures.
Ensures compliance with federal, state, and university regulations and guidelines.
Provides faculty support with purchasing, travel arrangements, reimbursements, funding requests, awards, and general policy questions.
Serve as the departmental liaison with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position
Reconciles monthly financial and payroll reports to clear outstanding expenses, payroll, and transfers
Maintain confidential records
Assists with the development, implementation, and interpretation of departmental policies and procedures, ensuring compliance with federal, state, and university policies and regulations
Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests
Serves as departmental liaison with the College Dean’s Office, Shared Business Services Center, other campus units, and community partners.
Performs related duties to support the operational function of the department.