Financial and Administrative Coordinator

University of Oklahoma•Norman, OK

About The Position

Gaylord College of Journalism and Mass Communication – BEA’s #1 Media Program in the nation – is seeking a Financial and Administrative Coordinator. This position provides professional financial and administrative assistance to the college by performing payroll, personnel and administrative coordination, accounting, and financial analysis.

Requirements

Bachelor's degree in accounting, finance, business, management, or related field.
Equivalence/Substitution: Will accept 48 months of related experience in lieu of the Bachelor’s degree.
Working knowledge of office procedures and accounting processes
Knowledge of Microsoft Office Suite
Strong Excel skills including the ability to build and manipulate spreadsheets
Excellent interpersonal skills
Advanced computer skills
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Nice To Haves

Experience working in payroll, finance, or administrative support
OU or higher education experience
Experience working with faculty and students.
Ability and desire to perform different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
Ability to learn new systems and processes

Responsibilities

Manages day-to-day operations and acts as first point of contact for payroll operations, communicating with faculty, staff, students, and Shared Business Services as needed. Ensures correct and timely processing of position listings, hiring, and payroll actions in coordination with SBSC. Analyzes payroll extracts and actuals to ensure accuracy. Identifies and resolves complex problems, contacting various offices as needed.
Monitors the annual personnel budget, coordinating closely with Director of Finance.
Oversees accounts payable and receivable for the college, directing and monitoring invoice processing, cash deposits, transfers, reimbursements, and scholarship payments, ensuring accuracy of payments and deposits. Provides college support for Purchasing Card purchases.
Monitors incoming payments for faculty and college programs and events including but not limited to all study abroad programs, capstone campaigns, Gaylord Hall Productions, Creative Media Marketplace, Midwinter Conference, Top Jobs, and more. Oversees credit card processing, setting up marketplace stores, reconciling activity, and making corrections as needed.
May negotiate with contractors and vendors as needed. Works with SBSC to set up new vendors, ensuring a smooth onboarding process.
Supports the Director of Finance and Administration, managing departmental accounts, maintaining budget and grant administration, monitoring and ensuring funds are spent correctly.
Provides faculty support with financial and payroll matters.
Assists with the development, implementation, and interpretation of policies and procedures to ensure compliance with federal, state, and university policies and regulations
Provides operational support acting as liaison to Sooner Card office to provide door access support to all faculty, staff, and students. Manages keys for the college. Creates and manages associated databases.
Manages income associated with building space rentals.
Performs various duties as needed to successfully fulfill the function of the position.