Administrative Document Specialist

River Rental Tools Inc • Belle Chasse, LA

95d • $46,800 - $58,202

About The Position

We are seeking an Administrative Document Specialist to manage and maintain company documents, records, and administrative files. The ideal candidate will be detail-oriented, organized, and capable of ensuring that all documentation is accurate, compliant, and easily accessible to authorized personnel. This role is essential for supporting daily operations and maintaining consistent administrative workflows.

Requirements

• High school diploma or equivalent required; associate degree or certification in office administration preferred.
• Proven experience in document management, administrative support, or a related field.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and document management software.
• Excellent communication and time management abilities.
• Ability to handle confidential information responsibly.

Nice To Haves

• Familiarity with electronic document management systems (EDMS).
• Experience in data entry, records management, or office coordination.
• Strong multitasking and problem-solving abilities.

Responsibilities

• Prepare, organize, and manage both digital and physical company documents.
• Review documents for accuracy, completeness, and compliance with company standards.
• Maintain proper version control and ensure secure storage of confidential files.
• Support administrative operations, including data entry, record tracking, and correspondence.
• Distribute, file, and archive documents in accordance with internal policies and procedures.
• Assist in document audits and retrieval requests.
• Collaborate with cross-functional teams to ensure document flow efficiency and compliance.

Benefits

• Competitive pay and flexible scheduling options.
• Comprehensive training and opportunities for professional growth.
• Supportive, collaborative, and professional work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED