Administrative Coordinator

Kite Pharma • Santa Monica, CA

1d • Hybrid

About The Position

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Job Description We currently have an exciting opportunity for an Administrative Coordinator. This role will provide administrative support for the US Multiple Myeloma and In-Line Brand Marketing leads, as well as the Commercial Insights, Analytics, & Operations (CIAO) lead. In this role, the candidate will also support operations of the broader US Marketing and CIAO organizations, including the Multiple Myeloma launch later this year. This role reports to the Executive Director of US Multiple Myeloma Marketing and is based at our company headquarters in Santa Monica, CA. This is a hybrid role with an onsite expectations of three days a week.

Requirements

• Bachelor’s Degree and 0+ years of office administrative experience
• Associate degree and 2+ years of office administrative experience
• High School Degree and 3+ years of office administrative experience

Nice To Haves

• 2 years of office administrative experience
• Knowledge of pharmaceutical processes and systems
• Strong attention to detail and is organized with a systematic approach
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Responsibilities

• Provide administrative support, including calendar management, expenses, and travel
• Partner with US Marketing and CIAO leadership to support meetings and activities
• Manage business calendar(s) collaborating with peers on forward planning initiatives
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia, and local / international congresses
• Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, photo library, etc.
• Manage purchase orders, invoice tracking, and budget-related tasks
• Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks
• Manage general inquiries and route questions to appropriate resources
• Always maintain confidentiality

Benefits

• This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
• Benefits include company-sponsored medical, dental, vision, and life insurance plans.
• For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing
• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees