Administrative Coordinator - Web - Based Education and E-Learning

Boston Medical Center•Boston, MA

14h•$20 - $28•Onsite

About The Position

POSITION SUMMARY : Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for all aspects of office operations including preparation of correspondence, maintaining office inventory, ordering supplies, responding to inquiries, triaging and routing calls, assisting with new hire processing and other personnel related items. Position: Administrative Coordinator Department: Web - Based Education and E-Learning Schedule: Full Time ESSENTIAL RESPONSIBILITIES / DUTIES: Generate, proofread and edit correspondence for content and grammatical correctness Assist employees and managers with managing the registration process in our Learning Management System (LMS) Creating, copy and distribute flyers for upcoming classes and lectures Assist in maintaining Central calendar Assist with coordinating reimbursement requests, tracking employees throughout the hospital when needed, etc. Assists with coordination of departmental program-related activities Responds to inquiries, triages and routes phone calls to the appropriate individuals, as needed. Helps to ensure that the department runs smoothly, efficiently and professionally on a daily basis. Maintains a variety of departmental files Monitor and maintain inventory of office supplies and equipment. Call for repairs when equipment malfunctions. Assist educators with copying Performs a variety of duties related to the maintenance of departmental databases: Performs data entry, develops statistical tables and formats: Creates and maintains databases and spreadsheets; Provides department with computer generated reports summarizing information Special Projects Support Provide administrative support for special projects. Assist in the planning, organizing and coordinating departmental meetings or special events, including reserving conference rooms, sending and tracking invitations, Procuring food and beverage and ensuring vendor payment. Set up room and equipment (A/V tech, conference call if necessary, projector, etc.). Produce and supply materials Request IT access for new hires and Travelers Assemble orientation packets Assist with LMS assignments, reports and setting up classes Assist with the annual conferences and nurse week activities Track continuing education reimbursements for all MNA and SEIU staff and notify individuals when they’ve reached their maximum. Set-up and track purchase orders. Process department invoices for payment. Performs a variety of duties related to the logistics of the department

Requirements

An Associate's Degree, minimally; a Bachelor's Degree is preferred
Work onsite at the Boston campus Monday - Friday
Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.
Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.
Ability to work independently and exercise independent judgment
Effective interpersonal skills to interact appropriately with all levels of staff and management.
Strong problem solving skills
Proven ability to work with confidential information

Responsibilities

Generate, proofread and edit correspondence for content and grammatical correctness
Assist employees and managers with managing the registration process in our Learning Management System (LMS)
Creating, copy and distribute flyers for upcoming classes and lectures
Assist in maintaining Central calendar
Assist with coordinating reimbursement requests, tracking employees throughout the hospital when needed, etc.
Assists with coordination of departmental program-related activities
Responds to inquiries, triages and routes phone calls to the appropriate individuals, as needed.
Helps to ensure that the department runs smoothly, efficiently and professionally on a daily basis.
Maintains a variety of departmental files
Monitor and maintain inventory of office supplies and equipment.
Call for repairs when equipment malfunctions.
Assist educators with copying
Performs a variety of duties related to the maintenance of departmental databases
Performs data entry, develops statistical tables and formats
Creates and maintains databases and spreadsheets
Provides department with computer generated reports summarizing information
Provide administrative support for special projects.
Assist in the planning, organizing and coordinating departmental meetings or special events, including reserving conference rooms, sending and tracking invitations, Procuring food and beverage and ensuring vendor payment.
Set up room and equipment (A/V tech, conference call if necessary, projector, etc.).
Produce and supply materials
Request IT access for new hires and Travelers
Assemble orientation packets
Assist with LMS assignments, reports and setting up classes
Assist with the annual conferences and nurse week activities
Track continuing education reimbursements for all MNA and SEIU staff and notify individuals when they’ve reached their maximum.
Set-up and track purchase orders.
Process department invoices for payment.
Performs a variety of duties related to the logistics of the department