Administrative Coordinator

Olsson • North Kansas City, MO

3d

About The Position

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our North Kansas City, MO location, ensuring smooth operations for our Data Center Teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Requirements

• A passion for collaboration, organization, and making a positive impact.
• Associate degree in business or related field preferred.
• 3+ years of experience in an administrative or office coordination role.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
• Strong verbal and written communication skills with a proven ability to deliver exceptional customer service.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to build trusted relationships across teams and with clients.
• Problem-solving skills and a proactive approach to challenges.
• Physical requirements include the ability to lift and transport up to 30 pounds.

Nice To Haves

• Associate degree in business or related field preferred.

Responsibilities

• Providing administrative support to our Data Center Teams, including scheduling, documentation, and communication.
• Serve as the central point of contact for administrative support across multiple service teams.
• Manage calendars, coordinate meetings, and assist with project logistics.
• Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
• Facilitate communication between technical teams, clients, and internal departments.
• Support the coordination of Data Center services, ensuring seamless execution and on-time delivery of all tasks and deliverables.
• Prepare reports, update project records, and support data accuracy across systems.
• Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.
• Schedule and organize meetings, travel, and team activities; manage logistics for events and trainings.
• Create and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Administer agreements (NDAs, MSAs) and ensure compliance with established standards and procedures.
• Respond to non-routine or confidential inquiries with professionalism and appropriate correspondence.
• Coordinate expense reporting and reconciliation; assist with general office support as needed.

Benefits

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles
• full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees