Administrative Coordinator

The Museum of Flight•Seattle, WA

21h•$22 - $28•Onsite

About The Position

Are you passionate about supporting learning and educational excellence? As an Administrative Coordinator, you will serve as a key partner for the Michael P. Anderson and Amelia’s Aero Club education program. In this role, you will support the behind-the-scenes work that brings our programs to life—coordinating administrative processes, supporting program delivery, and ensuring our educational initiatives run efficiently and effectively. Summary The Administrative Coordinator supports the mission of The Museum of Flight by coordinating the logistical and administrative needs of the Education department’s program, enhancing the flow of communication and information and organizing special projects including on and off-site events. It is paramount this person represents The Museum of Flight and its Mission and Vision, with the highest level of professionalism and integrity.

Requirements

High School diploma or GED required; Two (2) years college experience preferred.
Two (2) years of administrative assistant or administrative coordinator experience.
Experience in the planning and execution of various multi-faceted events.
Proficient knowledge of basic project management and event planning
Proven exceptional organizational skills, excel at time management with a deadline driven mindset.
Proven data entry and spreadsheet management skills.
Demonstrates strong interpersonal skills; effective verbal and written communication.
Customer service mindset with the ability to work among a diverse population that includes all levels of staff, students, teachers, parents, vendors, and volunteers.
Excellent follow-through and ability to resolve issues in a professional and expedient manner.
Motivated, self-starter who takes initiative to work through and improve business processes
Demonstrated proficiency in Microsoft Office specifically Word, Excel, Outlook and PowerPoint programs.

Responsibilities

Coordinate projects, programs, and events by assisting internal clients and external clients with program logistics in a timely and accurate manner.
Provide logistical, administrative, and scheduling support for daily department operations, events, programs, and projects.
Organize and maintain records of communication, correspondence, collateral, and files on multiple aspects of the department’s functions.
Compose and edit communications such as email to promote and inform internal and external stakeholders about programs and events.
Maintain, organize, and order material and supplies, adhering to Museum accounting procurement policies and practices.
Facilitate and organize program collateral. Includes creating, printing, collating, assembling, stocking, and monitoring inventory.
Provide event support including coordination of logistics for program registrations, communication between Museum staff, vendors, participants, and their families.
Coordinate multi-media requirements of activities including photographs and videos as assigned.
Conduct data entry, reporting, distribution, and occasional presentation of data. May include managing intranet site content, creating Word documents, Excel spreadsheets, PowerPoint presentations and other third-party programs.
Perform other duties as assigned.