Administrative Coordinator

Beth Israel Lahey Health • Boston, MA

6d • $25 - $34 • Hybrid

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Join a fast-growing gender-affirming care program where your work directly expands access and changes lives for gender-diverse patients every day. This is more than an admin role, it’s a chance to be the backbone of compassionate, coordinated care in a mission-driven team making a real impact. The Administrative Coordinator will be supporting the Gender Affirming Program within the Urology Department at Beth Israel Deaconess Medical Center in Boston, MA. The anticipated schedule is 8am - 4:30pm, Monday through Friday. This role may have the option to work one day remotely following six months of orientation. The ideal candidate will possess a strong administrative skill set, as they coordinate complex patient care, and demonstrate strong relationship building skills, working across local affiliate networks. Job Description: Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.

Requirements

• High School diploma or GED required. Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Nice To Haves

• Associate's degree

Responsibilities

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees.
• Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Completes department-specific responsibilities which are documented at the local level.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees