Administrative Coordinator

California Bioenergy LLC•Tulare, CA

3d•Onsite

About The Position

The Administrative Coordinator provides comprehensive administrative and clerical support to ensure efficient daily operations. This role serves as a key point of contact, supporting leaders and teams through organization, communication, and coordination of office activities.

Requirements

High school diploma or equivalent (associate’s degree preferred).
3 years professional experience in operations, project, and/or administrative management.
Decision-making skills: Be able to work independently without external controls, supervision, or assistance, identify issues, implement solutions and manage specific tasks.
Experience managing office supplies, procurement processes, and inventory control within established budgets.
Communication and collaboration skills to support personnel, management, and clients.
Organizational skills to manage multiple priorities, track details, and follow through independently.
Writing skills to ensure emails, letters, documents, and social media posts uphold the brand identity.
Proficient with data entry software, such as Excel.
Proficiency in office software (Microsoft Office, Google Suite).
Calendar and schedule management skills.
Knowledge of office procedures and equipment.
Knowledge of basic facilities coordination, including maintenance requests, repairs, and workplace safety considerations.
Familiarity with customer service principles.
Ability to manage confidential information responsibly.
Flexible and adaptable, with hands-on approach to evolving operational needs and priorities.

Responsibilities

Manage confidential information with discretion.
Answer phones and greet visitors.
Schedule appointments and maintain calendars.
Collect and distribute mail.
Coordinate vendors and service providers, including scheduling, issue resolution, and performance follow-up.
Prepare communications such as memos, emails, invoices, or reports.
Write and edit letters, reports, and instructional documents.
Create and maintain electronic and physical filing systems.
Manage accounts and perform basic bookkeeping and budgeting
Perform data entry and analysis.
Assist with event planning and coordination of internal meetings, training, and company events, including space set up, materials, and vendor coordination.
Order and maintaining office and kitchen supplies.
Support workspace logistics by preparing and coordinating equipment for employee workspaces.
Maintain clean, professional, and welcoming environment aligned with company expectations.
Manage travel arrangements.
Partner with leadership and cross-functional teams to support operational initiatives.
Prepare USPS and FedEx labels for expedited deliveries.
Assist staff with various mailing needs.
Manage all mail that comes in and deliver to the appropriate party/department.
Manage key fobs and building access cards.
Coordinate with Hiring Managers for the delivery and setup of office furniture.