Zendesk-posted 2 days ago
$61,000 - $91,000/Yr
Full-time • Entry Level
Hybrid • San Francisco, CA

At Zendesk, we are committed to fostering a culture of excellence, collaboration, and innovation. We believe that strong administrative support is key to our success, inviting motivated individuals to join us and grow within an inspiring and dynamic environment. About the Role: We are looking for a detail-oriented and proactive Administrative Coordinator to play a vital role in supporting our teams through expert management of calendars, travel arrangements, expense reporting, and day-to-day administrative operations in our San Francisco office. This will be a hybrid role with the expectation of being in-office 2-3 days per week. This role demands a reliable collaborator who values service excellence and thrives in a fast-paced, team-oriented setting. If you are organized, communicative, and eager to grow your career, this position offers significant opportunities for professional development.

  • Orchestrate complex calendaring across multiple executives and teams, ensuring seamless scheduling and prioritization across multiple time zones.
  • Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
  • Process and reconcile expense reports accurately and timely, maintaining compliance with company policies.
  • Serve as a dependable point of contact for internal teams and external partners, promoting exceptional service and clear communication.
  • Collaborate closely with other administrative staff to streamline workflows and share best practices across departments while navigating ambiguity.
  • Assist with coordinating meetings, events, and cross-functional projects toward timely execution while enhancing team collaboration and productivity.
  • Maintain organization and support special projects as needed, contributing to operational excellence.
  • Proven experience in an administrative coordinator or similar role, preferably supporting multiple stakeholders.
  • Exceptional organizational skills with a strong ability to manage heavy calendaring and detailed travel logistics.
  • Proficiency with expense management systems and office productivity tools (e.g., Google Workspace, Zoom, Slack).
  • Strong interpersonal and communication skills, demonstrating a service-oriented mindset.
  • Reliable collaborator who thrives in teamwork; embraces continuous learning and growth.
  • Ability to handle multiple competing priorities with professionalism and attention to detail.
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