Administrative Coordinator

ENSTRUCTURE LLC•Memphis, TN

11d

About The Position

The administrative coordinator provides essential clerical and administrative support to accounting and terminal management team. This role ensures smooth daily operation of an office by overseeing all administrative functions. An administrative coordinator will also handle daily data entry and invoice processing that comply with company standards.

Requirements

High school diploma required; bachelor’s degree in accounting/finance is preferred
Minimum of (3+) years’ experience in accounting or clerical experience
Proficiency in Microsoft Office Suite (especially Excel)
Knowledge of financial software and systems (e.g., Microsoft Business Central, Oracle, QuickBooks).
Familiarity with office procedures
Working knowledge of office devices and processes
Proven ability to meet deadlines and manage multiple projects simultaneously
Ability to prioritize tasks and meet tight deadlines.
Strong verbal and written skills for vendor and team communication
Strong analytical and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Excellent time management and organizational skills.
Ability to handle unexpected issues and adapt to new procedures
Professionalism in assisting visitors and handling inquiries.

Nice To Haves

bachelor’s degree in accounting/finance is preferred

Responsibilities

Answer phones, transfer calls, take messages and handle correspondence
Maintain organized filing systems, update databases and perform data entry
Copy, scan, and sort mail
Monitor and restock office supplies
Provide general administrative support to management and other team members as needed.
Track and maintain records and related documents for our trucking department
Code invoices accurately within the company’s accounting system
Receive, review, verify and enter vendor invoices into accounting system
Reconcile vendor statements and resolve discrepancies
Plan, coordinate and execute company and employee and outreach engagement events and initiatives (Company picnics, holiday luncheons, and outreach events)
Other duties, as assigned