Administrative Coordinator

County of Blair • Hollidaysburg, PA

14d • $18

About The Position

Employee resignation results in our search for a new Administrative Coordinator within the Commissioners' Office. Our hire will provide administrative support to the three Commissioners, Chief Clerk, and Assistant County Administrator, and coordinate a wide variety of administrative functions within the office. Essential functions include compiling documents and information to prepare a weekly public meeting agenda according to documents submitted; electronically recording weekly meetings and preparing minutes; compiling approved agreements, contracts, and proposals for commissioner signature; routing signed documents to appropriate department contact for further execution; compiling and preparing resolutions, proclamations, and ordinances in proper format; maintaining office electronic and paper records/files; screening and routing phone calls; greeting and announcing office visitors; preparing and typing letters, documents, and routine correspondence; maintaining schedule or calendar for Board of Commissioners and chief clerk; maintaining office supplies and equipment; traveling as needed; and maintaining confidentiality.

Requirements

• high school diploma or GED
• two years' office experience, preferably in a comparable level of position and scope of responsibility
• fluent in English
• maintain effective interpersonal relations with all customers
• pay attention to details
• provide excellent customer service
• possess computer proficiency in systems used to perform essential functions
• demonstrate experience in a fast-paced work environment with frequent interruptions and frequent change
• demonstrate experience in setting schedules and meeting deadlines
• have comfort in saying no
• be skilled in working under pressure with multiple competing priorities

Responsibilities

• compiling documents and information to prepare a weekly public meeting agenda according to documents submitted
• electronically recording weekly meetings and preparing minutes
• compiling approved agreements, contracts, and proposals for commissioner signature
• routing signed documents to appropriate department contact for further execution
• compiling and preparing resolutions, proclamations, and ordinances in proper format
• maintaining office electronic and paper records/files
• screening and routing phone calls
• greeting and announcing office visitors
• preparing and typing letters, documents, and routine correspondence
• maintaining schedule or calendar for Board of Commissioners and chief clerk
• maintaining office supplies and equipment
• traveling as needed
• maintaining confidentiality

Benefits

• Competitive benefits package starts first of the month following 30 calendar days and includes 90% employer-paid PPO healthcare with three-tier pharmacy and vision components
• pension plan
• public employer's equivalent of 401(k)
• term life insurance
• short-term disability
• a menu of voluntary benefits that includes dental and Aflac
• 14 annual holidays
• other time-off provisions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED