Administrative Coordinator (Administrative Specialist 2)

State of Oregon

3d • Onsite

About The Position

Now hiring, Apply Today! Administrative Coordinator (Administrative Specialist 2) The Department of Administrative Services (“DAS”) is the central administrative agency that leads state government to implement the policy and budget decisions of the Governor and Oregon Legislature. Employing an enterprise-wide perspective, DAS serves state government by developing and upholding accountability standards to ensure productive and efficient use of state government’s financial, human and information resources. The Administrative Coordinator position is with the Enterprise Information Services (EIS) Data Center Services (DCS) Administration team. Under the supervision of the office manager, you will coordinate a variety of detailed and confidential program, operational and administrative duties and activities supporting the administrative section of the division, including personnel and position management for division leadership and management.

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.
• Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an acceptable alternate form of transportation.
• Finalists will be subject to a computerized criminal history check.
• Adverse background data may be grounds for immediate disqualification.
• Employee is required to obtain and maintain CJIS clearance.
• Applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.
• If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Nice To Haves

• Demonstrated skill and experience performing administrative support functions requiring independent judgment, decision-making, and problem resolution.
• Experience and skills with meeting minutes, coordination and facilitation.
• Demonstrated skills in research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
• Proficient in the use of software such as Adobe Captivate and Acrobat, Microsoft Office applications including Visio, Word, Excel, Access, Power Point and Outlook
• Demonstrated ability and skill communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.
• Preferred experience in administrative policies, processes and procedures and interpreting laws, rules, policies and procedures and applying interpretations to specific actions.

Responsibilities

• Assists Division Personnel Coordinator (DPC) with audit and identification of vacant positions for division recruitments, accurately reflecting the division’s most current organizational structure.
• Data Center Services (DCS) Records Retention Coordinator and Equipment Coordinator.
• Upon request, assists as a backup for the Executive Support Specialist 2, providing support to the director and deputy director of the division.
• Facilitator for division NEOs, sponsored by administrator and supervised by the DPC practitioner.
• Assists as a DCS travel and training coordinator.

Benefits

• Work/life balance
• 11 paid holidays a year
• Competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon.
• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees