Administrative Specialist/Material Coordinator

Dow•Angleton, TX

About The Position

About Diamond Infrastructure Solutions (website) Diamond Infrastructure Solutions is an infrastructure-focused company strategically located in the U.S. Gulf Coast – the heart of U.S. manufacturing. The company is comprised of ~2700 employees and contractors that are driven by a customer-first entrepreneurial mindset, offering expertise and turn-key services to more than 70 on-site and off-site customers across the U.S. Gulf Coast. The company is built upon the foundation of Dow’s world-leading operational excellence to deliver best-in-class services and reliability. Our vision is to be the trusted leader in infrastructure—delivering reliable, sustainable, and cost-effective solutions that adapt to our customers’ evolving needs. At Diamond Infrastructure Solutions, we empower growth across the U.S. Gulf Coast by providing strategic land access and dependable services. Backed by world-class assets, scale, and expertise, we help our partners optimize costs, accelerate their ambitions, and achieve lasting value through every project and partnership. Our People are the integral ingredient to our culture of employee ownership and excellence-driven core values. An unwavering focus on employee & asset safety and the generational impact to our environment & surrounding communities is critical. Together we will strategically deliver Focused Growth while positioning the organization to leverage industry megatrends for sustained success. About You and this Role Dow has several exciting opportunities available for Administrative Specialist / Material Coordinator roles. We currently have two openings: Angleton, TX: This position will focus primarily on Material Coordinator responsibilities. Bay City, TX: This role will be a hybrid position, combining both Administrative Specialist and Material Coordinator duties. Administrative Specialist portion of role provides general administrative support as well as to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision. Material Coordinator portion of role acts as a focal point for acquisition, scheduling and distribution of materials, supplies and service requisitions in order to expedite materials. The main scope is for maintenance jobs. However, at small sites, the scope might be broader. Requires full proficiency in a range of technical, operational, or analytical/scientific processes and procedures through job-related training and considerable on the job experience to perform a variety of work assignments. Acts as an informal resource for team members with less experience. These roles are aligned to the Diamond Infrastructure Solutions (“Diamond Infra”) company and will be seconded from Dow to Diamond Infrastructure Solutions until January 1, 2027. At that time, the roles will become directly aligned to the Diamond Infrastructure Solutions Company.

Requirements

A minimum of a High School Diploma/GED Equivalent.
A minimum of 6 years of relevant experience.
A minimum of 6 years of pipeline experience.
Prior SAP experience.
A minimum requirement for this U.S. based position is the ability to work legally in the United States.
No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
Detail Oriented: Accurately manage materials, requests, documents, expenses, and tracking details to ensure smooth administrative and material‑coordination workflows.
Communication: Communicate changes, concerns, and project needs effectively across diverse audiences.
Scheduling: Support scheduling-related needs for material deliveries, work orders, and off‑site resources.
Coordinating Tasks: Prioritize multiple requests, organize workflows, and coordinate administrative and materials‑related activities with procurement, planning, and maintenance teams.
Microsoft Office: Use Outlook, Excel, Word, PowerPoint, Teams, and SharePoint to manage communication, documentation, scheduling, tracking, reporting, and continuous process improvement.

Responsibilities

Provide broad administrative support with limited supervision, including scheduling meetings, booking rooms, managing visitors, ordering food, presenting materials, and taking notes.
Ensure effective communication flow using knowledge of organizational structure and processes.
Prioritize multiple requests, troubleshoot issues, use technology confidently, and adapt to change.
Serve as a point of contact for questions and vendor interactions; proactively manage manager calendars and resolve meeting conflicts.
Maintain SharePoint/Teams sites, oversee office equipment, and support continuous improvement of processes and systems.
Complete and track expense reports, resolve discrepancies, and report to budget owners.
Contribute to projects independently, improving team efficiency and overcoming obstacles.
Build strong relationships, communicate clearly for diverse audiences, and help resolve concerns.
Understand team goals, make sound decisions, model high work standards, motivate others, and maintain productivity during change.
Use IT tools effectively, coach others on systems/equipment, maintain records per company guidelines, and protect confidential information.
Identify customer and coworker needs and respond appropriately, leveraging integrated business/functional systems.
Enter and manage material, tool, and equipment requests through procurement systems and confirm delivery dates.
Provide status updates, report delays, and communicate specification changes between suppliers and requestors.
Handle surplus material disposition and coordinate repairs/returns for value‑added work orders.
Track materials upon receipt and prepare requisitions for off-site or non‑maintenance needs.
Organize materials for easy identification and job readiness.
Input data into maintenance KPIs, use metrics to improve materials processes, and report vendor performance.
Collaborate closely with procurement, coding, planning, scheduling, and work coordination teams to support seamless execution of the Global Management Work Process (GMWP).

Benefits

We invest in you. Diamond Infrastructure Solutions invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.
You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Vibrant network of Employee Resource Groups (ERGs) designed to foster inclusion and belonging. With ten ERGs spanning diverse interests and identities, there’s a group for everyone. Employees are encouraged to join and actively participate.
Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
Employee stock purchase programs (availability varies depending on location).
Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
On-site fitness facilities to help stay healthy and active (availability varies depending on location).
Employee discounts for online shopping, cinema tickets, gym memberships and more.
Additionally, some of our locations might offer:
Transportation allowance (availability varies depending on location)
Meal subsidiaries/vouchers (availability varies depending on location)
Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)
Diamond Infrastructure Solutions is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.
Dow is a company of more than 36,500 global innovators, believers and solutions providers. We are a diverse community marked by respect, integrity, and a desire to make the world a better place. A career at Dow is an invitation to explore, create, and make valuable contributions to human progress.