Administrative Coordinator (27388)

KEITH TITUS CORP GROUP•Town of Brutus, NY

12d•$20 - $28•Onsite

About The Position

To enhance and support the Page Trucking culture by managing company events, social media presence, and other key functions that contribute to a positive experience for drivers and employees.

Requirements

Associates degree preferred or High School Diploma
Minimum 2 years of office/administrative experience
Proficiency with Microsoft Office software must have strong Outlook skills.
Above average organizational skills
Professional and positive interface
Detailed orientated.
Ability to work under pressure.
Ability to multitask; manage multi phone system.
Assist with applicable program applications (e.g., WBE).
Must be able to lift/move up to 40lbs.
Vision abilities: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust and focus.
Must be able to read, write, talk, and hear.
Sedentary position: walking short distances required.

Responsibilities

Travel & Event Coordination Lead and manage all company events, in-house and offsite, including planning, scheduling, vendor coordination, logistics, communication, setup, and execution.
Arrange travel for Executive Officers and employees, including registration, lodging, transportation (vehicle/aviation), and payments.
Coordinate meetings and internal gatherings: update calendars, issue details/invitations, and arrange meals when required.
Driver Orientation Support Send welcome communications outlining schedule, location, and expectations.
Schedule rental cars and/or flights when applicable.
Prepare orientation room with materials, supplies, and Page Gear.
Provide DCC stay information and coordinate lunch orders.
Recruiting & HR Support Schedule candidate interviews (Microsoft Teams and in-person).
Maintain and update the company directory monthly.
Support HR wellness programs and initiatives, including mailings, broadcasts, and meeting setups.
Marketing, Communications & Culture Support Create content and manage all company social media platforms (Facebook, Instagram, TikTok, YouTube, LinkedIn).
Support a culture of care, safety, and connection through positive in-person engagement and purposeful social media content.
Inventory & Accounting & Office Support Track and report monthly in-house inventory.
Maintain Page Gear and office supply inventory, ensuring PAR levels are met and restored regularly.
Provide receipt backup/documentation to accounting as needed.
Perform general administrative duties (filing, photocopying, mailing, collating).
Open, sort, and distribute mail and packages; manage annual mailings.
Answer and route incoming phone calls; check and forward messages.
Monitor visitor access, maintain sign-in logs, and issue visitor passes.
Track and manage the use of onsite company vehicles.
Support Queen Mary boat slip inquiries, purchases, fob activation; manage Airbnb bookings and cleaning until transitioned.
Maintain regular attendance and punctuality.

Benefits

Meritain Aetna (offer two health plans)
Company Sponsored Health Card
Dental (Ameritas)
Vision (two plans offered, VSP & Eyemed)
Colonial Voluntary Supplemental Plans (Accident, Medical Bridge, Cancer and Life Insurance Plans)
Company Paid Life Insurance Policy
Pet Insurance / Pet Discount Program
EAP- Employee Assistance Program
401K & 401K Company Match
Profit Share Program