InUnison- Administrative Coordinator

Sandbox•Richmond, VA

31d•Onsite

About The Position

As InUnison's PART-TIME Administrative Coordinator, you will be the right-hand support to our President/CEO and Vice President of Organizational Strategy, making sure no detail goes unnoticed and every task is tackled with precision. From organizing clerical tasks to keeping operations humming across departments, you will play a key role in ensuring our team is set up for success. Think of yourself as the glue that keeps it all together—helping us fulfill our mission to support the Richmond Region’s vibrant local business community. If you love variety, thrive on organization, and enjoy being the behind-the-scenes hero, this is the role for you! Change is constant at InUnison and we can assure you that no workday will be the same. On any given day, week, or month you will be responsible for the following:

Requirements

Organized + Detail Oriented - You thrive on structure and precision, keeping all the pieces in place to ensure nothing slips through the cracks. Your knack for detail and organization will help InUnison operate at its best.
Diplomatic + Professional - With a calm, professional demeanor, you navigate conversations with poise and ease. Whether working with colleagues or external partners, you excel at fostering collaboration and maintaining positive relationships.
Efficient + Tech-Savvy - You are highly skilled in Microsoft Office tools, from crafting polished presentations in PowerPoint to creating organized spreadsheets in Excel and managing correspondence in Outlook. Your proficiency ensures tasks are completed, keeping our operations running smoothly.
Self-Motivated + Proactive - At InUnison, we thrive on initiative, and so should you. We’re looking for someone who can jump in, assess what needs to be done, and get to work without waiting for detailed instructions. If you love taking ownership of your role and making things happen, you’ll fit right in.
Honest + Transparent - Clear, direct, and constructive communication is the name of the game. Whether collaborating with teammates or interacting with stakeholders, you’ll be someone who speaks their mind with honesty and tact, ensuring everyone is on the same page.
Personable + Approachable - Building relationships is a cornerstone of this role. Your approachable nature, sense of humor, and ability to connect with others will help foster a positive and collaborative environment, making you an invaluable part of the team.

Responsibilities

Serve as Board Secretary, including transcribing and writing minutes for InUnison and partner organizations (Virginia Retail Federation and Valor RVA).
Schedule, coordinate, and prepare materials for Board meetings, committee sessions, and social activities.
Manage registrations and travel logistics for the President/CEO and Vice President.
Maintain and update their calendars, ensuring all commitments are tracked.
Order office supplies and maintain office equipment like copiers and laptops.
Serve as a liaison with the IT support company to resolve technical issues.
Ensure the office environment is organized and operational.
Sort and distribute incoming and outgoing mail daily.
Assist with bookkeeping and insurance-related clerical tasks.
Perform routine administrative tasks and support team members as needed.
Coordinate communications for scheduling and logistics for programs.
Provide administrative support for ongoing organizational partnerships.
Provide support during organizational events, including occasional after-hours work.
Plan and manage quarterly team-building activities, volunteer opportunities, and staff retreats.

Benefits

Healthcare Contribution: We want you to stay healthy and happy, so we provide options to support your healthcare needs.
Family-First Culture: Life happens, and we get it. Our family-first mindset ensures you have the flexibility to prioritize what matters most.
Mission-Driven Work: Be part of a team dedicated to supporting Richmond’s local businesses and vibrant community. You’ll go to sleep knowing your work truly makes a difference.
Community Involvement: From events to partnerships, you’ll be at the heart of Richmond’s creative and entrepreneurial energy.
Flexible/Hybrid Schedule: Enjoy the balance of remote and in-office work that fits your life.

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