Administrative Coordinator

Commonwealth Senior Living Corporate Office•Charlottesville, VA

1d•Onsite

About The Position

Purpose The Administrative Coordinator Is Responsible for Planning, Coordinating, and Executing a Variety of Administrative, Operational, and Event-based Projects Across the Organization. This Role Is Ideal for Individuals with Experience in Conference Planning, Event Management, and/or Project Management. the Administrative Project Manager Ensures Projects and Events Are Completed on Time, Within Scope, and in Alignment with Commonwealth Senior Living’s Mission and Core Values. This Position Collaborates with Cross-functional Teams, Manages Project and Event Logistics, and Supports Process Improvements to Enhance Operational Efficiency and Resident, Family and Associate Satisfaction. Position: Monday-Friday, 9 am - 5 pm, In-Office Role.

Requirements

Bachelor’s Degree in Business Administration, Hospitality, Event Management, or Related Field Preferred.
3+ Years of Experience in Administrative Project Management, Conference/Event Planning, or Hospitality.
Demonstrated Experience Coordinating Large-scale Events, Conferences, or Meetings, Including Vendor Management and Logistics.
Strong Organizational, Communication, Customer Service, and Problem-solving Skills.
Proficiency in Microsoft 365 and Project Management/Event Planning Software
Ability to Manage Multiple Projects and Deadlines in a Fast-paced Environment.

Nice To Haves

Experience in Senior Living, Healthcare, or Related Industries a plus.

Responsibilities

Plan, Coordinate, and Execute Administrative, Operational, and Event-based Projects, Including Conferences, Meetings, and Special Events.
Develop Project and Event Plans, Timelines, and Budgets; Monitor Progress and Adjust As Needed.
Collaborate with Department Heads, Vendors, and Cross-functional Teams to Achieve Project and Event Goals.
Manage Event Logistics, Including Venue Selection, Catering, Audio-visual Needs, Accommodations, and Transportation.
Prepare and Maintain Project and Event Documentation, Reports, and Presentations.
Identify Opportunities for Process Improvement and Implement Best Practices in Event and Project Management.
Communicate Project and Event Status and Updates to Stakeholders and Leadership.
Ensure Compliance with Company Policies, Procedures, and Regulatory Requirements.
Support the Development and Implementation of Training and Onboarding Materials for New Processes.
Perform Other Duties As Assigned.
Models the Core Values of the Company: We Care About People We Do the Right Thing We Are Passionate, Have Fun, and Celebrate Success We Speak up! It’s Our Responsibility We Take Ownership and Add Value We Are Respectful
Ensures All Personnel Exemplify the Core Values of the Company at All Times.