Administrative Coordinator

Rutgers University • Newark, NJ

11d

About The Position

Rutgers, The State University of New Jersey, is seeking a Administrative Coordinator for NJMS - Medicine – Medicine Cardiology. This position will oversee the day-to-day operations of the assigned Division(s) within the Department of Medicine. The Administrative Coordinator is responsible for providing administrative support to the Division Director, Program Administrator, and faculty. New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.

Nice To Haves

• Must be proficient in computer applications as required by the department.

Responsibilities

• Acts as point of reference for faculty recruitment, which includes collecting applications, scheduling interviews, preparing itineraries, and maintain confidential files.
• Provides administrative support to the Division Director, Program Administrator, and Faculty.
• As applicable, acts as a point of reference for staff Human Resource related matters, which may include staff recruitment efforts, as needed.
• Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
• Acts as principal liaison with various administrative departments and units of the University.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees