Administrative Coordinator

Natural Resources Defense Council, Inc.

2d•$55,000 - $61,000•Hybrid

About The Position

NRDC (the Natural Resources Defense Council) works to safeguard the Earth, its people, its plants and animals, and the natural systems on which all life depends. NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, ensure the rights of all people to clean air, clean water, and healthy communities. As an international nonprofit environmental organization, NRDC is working to address the world’s most urgent environmental challenges, and advance innovative, science-based, and enforceable solutions. Since our founding in 1970, NRDC has helped craft and deliver many of America’s foundational environmental laws, including the Clean Air Act, Clean Water Act and Safe Drinking Water Act. Today, we continue to lead in advancing and defending strong environmental protections at the local, state, federal and international levels, as well as through the marketplace. Our team works across the United States and around the world, from offices in Chicago, Los Angeles, New York City, San Francisco, and Washington, D.C., as well as in Beijing, and New Delhi (a subsidiary of NRDC India Pvt. Ltd.). Supported by our members and online activists, NRDC is driving impactful solutions that confront the climate crisis, defend nature and safeguard public health across Asia, Africa, and the Americas. At NRDC, we believe lasting change happens when people bring their talent, passion, and expertise together for a common purpose: to build a cleaner, healthier, and more resilient world. Learn more at nrdc.org NRDC is seeking an Administrative Coordinator to work with the Climate & Energy team in any of NRDC’s US offices. The Administrative Coordinator provides administrative, and operations support for the Climate and Energy team and team members. The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035).

Requirements

High School Diploma or GED.
1-3 years of relevant work experience.
And/or equivalent education or experience.
Commitment to NRDC’s mission, values, and DEI principles
Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues, leaders and partners.
Demonstrated ability to perform or quickly learn new tasks, systems, and technology.
Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail.
Excellent written and verbal communication skills.
Strong problem-solving skills.
Excellent editing, research, and data synthesis skills.
Willingness and flexibility to work paid overtime, when needed.
Orientation towards working with a broad range of people on different projects.
Strict adherence to confidentiality requirements and discretion with sensitive information
Proficiency with Microsoft Office (Word, Excel, Outlook), in addition to ability to learn accounting and finance systems, as well as relevant NRDC specific software and platforms.
Ability to travel to NRDC U.S. based offices, approximately <20% annually
Commitment to NRDC’s mission, values, and DEI principles

Responsibilities

Provide administrative and logistical support to assigned teams, per NRDC’s administrative guidelines.
Provide budgeting and accounting support, including processing invoices, maintaining contracts, preparing reports, and tracking spend.
Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up.
Manage electronic filing systems and databases related to contracts, invoices and other team files for the assigned team.
Schedule calendar appointments and meetings.
Draft, edit, format, or proofread materials, correspondence or reports.
Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics.
Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items.
Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy.
Provide support to ensure effective communication, collaboration, and information-sharing within the department and with cross-functional institutional partners.