Administrative Coordinator

Albertsons•Richardson, TX

About The Position

Administrative Coordinator – Job Description POSITION PURPOSE The Administrative Coordinator is responsible for supporting store operations through effective execution of administrative, HR, payroll, compliance, and communication processes. This role plays a critical part in ensuring accurate associate onboarding, employment compliance, scheduling support, and day‑to‑day administrative efficiency while serving as a key liaison between store leadership, associates, HR, and Corporate teams. KEY ACCOUNTABILITIES HR, Staffing & Onboarding Coordinate and support the hiring, onboarding, and orientation process for new associates. Manage I‑9, E‑Verify, and pre‑employment tasks in accordance with company and legal requirements. Monitor compliance dashboards regularly and take proactive action to prevent out-of-compliance situations. Support store leadership with personnel transactions including transfers, terminations, and data updates. Serve as a point of contact for associates regarding employment documentation and onboarding questions. Payroll & Timekeeping Support accurate payroll processing by monitoring time‑clock punches, edits, and exceptions. Ensure compliance with wage and hour policies, labor laws, time‑clock procedures, and attendance standards. Assist store leadership with payroll reconciliation, reporting, and follow‑up as needed. Administrative & Operational Support Maintain accurate and confidential personnel files and store records. Support store communication through postings, announcements, and coordination with leadership. Assist with preparation and submission of reports, forms, and administrative documentation. Serve as an administrative resource for Department Managers and store leadership. Compliance & Policy Support Ensure adherence to company policies, procedures, and guidelines outlined in the Employee Handbook. Track and support compliance programs including food safety training, COBC, HIPAA, and required certifications. Partner with HR, Loss Prevention, and Store Leadership to address compliance issues and audits. Communication & Coordination Act as a liaison between store teams and HR, TA, Payroll, and Corporate departments. Communicate updates, requirements, and deadlines clearly and professionally to store leadership and associates. Provide customer‑focused internal service to associates and leadership. SCOPE & IMPACT Supports total store administrative and HR functions. Plays a key role in hiring execution, compliance readiness, and operational accuracy. Influences associate experience through timely and accurate administrative processes. KNOWLEDGE, SKILLS & EXPERIENCE Education / Experience High school diploma or equivalent required. Prior administrative, HR, payroll, or retail experience preferred. Skills Strong organizational, time‑management, and attention‑to‑detail skills. Ability to manage sensitive and confidential information with discretion. Strong communication and interpersonal skills. Proficiency with store systems, MyACI, First Advantage, and basic Microsoft Office applications. Ability to prioritize multiple tasks in a fast‑paced environment. PHYSICAL REQUIREMENTS Ability to sit or stand for extended periods while working at a computer. Occasional lifting of files or office materials. OTHER REQUIREMENTS Reliable attendance and schedule flexibility required. Must adhere to Company Code of Business Conduct and confidentiality standards.

Requirements

High school diploma or equivalent required.
Strong organizational, time‑management, and attention‑to‑detail skills.
Ability to manage sensitive and confidential information with discretion.
Strong communication and interpersonal skills.
Proficiency with store systems, MyACI, First Advantage, and basic Microsoft Office applications.
Ability to prioritize multiple tasks in a fast‑paced environment.
Ability to sit or stand for extended periods while working at a computer.
Occasional lifting of files or office materials.
Reliable attendance and schedule flexibility required.
Must adhere to Company Code of Business Conduct and confidentiality standards.

Nice To Haves

Prior administrative, HR, payroll, or retail experience preferred.

Responsibilities

Coordinate and support the hiring, onboarding, and orientation process for new associates.
Manage I‑9, E‑Verify, and pre‑employment tasks in accordance with company and legal requirements.
Monitor compliance dashboards regularly and take proactive action to prevent out-of-compliance situations.
Support store leadership with personnel transactions including transfers, terminations, and data updates.
Serve as a point of contact for associates regarding employment documentation and onboarding questions.
Support accurate payroll processing by monitoring time‑clock punches, edits, and exceptions.
Ensure compliance with wage and hour policies, labor laws, time‑clock procedures, and attendance standards.
Assist store leadership with payroll reconciliation, reporting, and follow‑up as needed.
Maintain accurate and confidential personnel files and store records.
Support store communication through postings, announcements, and coordination with leadership.
Assist with preparation and submission of reports, forms, and administrative documentation.
Serve as an administrative resource for Department Managers and store leadership.
Ensure adherence to company policies, procedures, and guidelines outlined in the Employee Handbook.
Track and support compliance programs including food safety training, COBC, HIPAA, and required certifications.
Partner with HR, Loss Prevention, and Store Leadership to address compliance issues and audits.
Act as a liaison between store teams and HR, TA, Payroll, and Corporate departments.
Communicate updates, requirements, and deadlines clearly and professionally to store leadership and associates.
Provide customer‑focused internal service to associates and leadership.