Administrative Coordinator – Manufacturing Plant

Albertsons Companies • Clackamas, OR

11d • $17 - $26 • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Coordinator
to support our manufacturing plant operations. This role is essential for
managing front-office activities, employee services, compliance tasks, and
various reporting functions. If you thrive in a fast-paced environment and enjoy
multitasking, this position is for you.

You will spend part of every day and one entire day managing different aspects
of the time and attendance process in preparation for weekly payroll. Your
attention to detail and accuracy will be integral to the success of this
process. You will maintain various reports connected to the time and attendance
data. Our stores will get to know and love you as you will be processing the
sales orders and ensuring their dairy orders are routed as expected. Our
associates will also get to know and love you as you will be responsible for
maintaining the ordering of important supplies such as coffee, tea, paper, and
pens. You will have the unique opportunity to get exposed to many different
processes as you support the team in creating new Standard Work Instructions.

We look forward to your smiling face, positive attitude, and desire to
learn. Join our team today!

Requirements

• You are 18 years of age or older
• You enjoy working as a part of a larger team to make an impact
• Ensuring a safe work environment is a priority to you
• You take pride in the work you do, with every detail, whether big or small
• You must be able to lift up to 50 pounds
• You believe being a part of your community matters
• High school diploma or equivalent; Associate degree preferred
• 2+ years of administrative experience (manufacturing environment preferred)
• Proficiency in Microsoft Office and ERP systems (M3, Workbrain, Power BI)
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Good analytical and problem solving skills
• Strong communication skills, oral and written
• Knowledge of Payroll Management and Processing
• Self-starter and willing to learn new tasks as the job grows
• Detail oriented team player, with excellent time management skills

Nice To Haves

• Preference for experience with payroll and Collective Bargaining Agreements
• Must be able to work off shifts and weekends

Responsibilities

• Serve as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail.
• Administer the plant badge access system, process badge requests, and conduct audits as needed.
• Coordinate employee services such as uniforms, new hire onboarding, drug screenings, locker assignments, and the employee incentive program.
• Maintain business licenses and oversee the Purchase Card program, including transaction logs, reconciliation, and bank reviews.
• Organize and scan documentation to support internal audits, compliance efforts, and accounting processes
• Assist with hourly employee timekeeping, payroll submissions, attendance tracking, and payroll check distribution.
• Manage office operations including supply ordering, phone list maintenance, mail and invoice handling, and file organization.
• Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees