Administrative Coordinator/UCDD (UEC)

CSU Careers•San Bernardino, CA

1d•Onsite

About The Position

About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,680.00 to $5,500.00 per month. Location: CSUSB Campus UCDD Office. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required. First Review Deadline This position will remain open until filled.

Requirements

Education: B.A. Degree in Accounting, Management, or closely related fields.
Experience: Three (3) years of experience in general office administration and clerical work.
Applicant must have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat
Employee must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices.
Employee must have the ability to accurately maintain records and files.
Employee must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis.
Employee must have demonstrated the ability to maintain a high degree of confidentiality.
Employee must have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
Employee must have the ability to learn, interpret, and apply a variety of academic and organizational policies and procedures.

Responsibilities

Document revenues and expenditures expected and submits to management.
Be responsible for performing any combination of the following—calculating, posting, and verifying financial data—for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions.
Be responsible for procurement, department repairs orders, and office supplies.
Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized.
Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed.
Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period.
Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll.
Develope spreadsheets to track the following: 1) employee hours worked and clients served, and 2) in-house and telehealth sessions.
Beesponsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing.
Deliver specific memos to families.
Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status.
Responsible for preparing and tracking financial paperwork for vendor approval.
Coordinate recruiting and outreach events under the supervision of the Director.
Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors.
Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director.
Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance. In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates.
Coordinate with the UCDD Program Coordinator regularly to design, document, and update UCDD policies, procedures, forms.
Perform maintenance and renovation to the UCDD website under the supervision of the Director.
Participate in weekly office meetings.
Coordinate faculty overload with the Watson College of Education analyst.
Other job related duties as assigned.