Administrative Coordinator

POET • Menlo, IA

1d

About The Position

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world. Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies. You will perform inventory cycle counts for spare parts assets to ensure system accuracy. You will serve as part of the qualification team to assist your leaders in reviewing and onboarding service providers to ensure they are compliant with POET qualification requirements. This includes coordinating communication between leaders/vendors/contractors and may also require collecting documentation to help the team evaluate and mitigate potential risk for each.

Requirements

• High school diploma or equivalent required.
• You have excellent organizational and time management skills.
• You enjoy and thrive in a setting where interactions with others is frequent and often with short notice.
• You have strong communication skills – both written and verbal.
• You are dedicated to honesty, confidentiality, and ethical behavior in all business matters and assignments.
• You are detail oriented and a critical thinker.
• You are able to work in a fast paced, dynamic, and changing environment.
• You understand the basics of Microsoft Office.
• You’re capable of learning new programs.
• You are eager to learn and change the world – you’re Never Satisfied.

Responsibilities

• Supporting grain contract administration and periodic audits, while adhering to regulatory compliance.
• Building and maintaining relationships with local grain producers.
• Serving as the first point of contact for team member inquiries within the realm of Human Resources (with a dedicated Human Resources Team as a resource). You will need to be able to understand and educate team members on basic benefit inquiries, including facilitating leave of absence requests.
• Assisting with payroll processing on a biweekly basis, this includes having access to confidential information which makes having high integrity and discretion a daily expectation within this role.
• Helping with recruitment, which includes communicating with new hires, facilitating new hire paperwork and providing a world class onboarding experience.
• Greeting visitors courteously (in-person and on the phone), determining their needs, and directing them as appropriate.
• Performing inventory counts for spare parts assets to ensure system accuracy.
• Assisting vendors/contractors who are working to become compliant with POET’s qualification requirements.
• Coordinating Record Retention activities with the General Manager to maintain compliance with POET’s Record Retention Policy.
• Distributing the daily mail and maintaining workrooms and inventories of supplies.
• Coordinating lunches, team celebrations or events, fundraising campaigns, etc.
• Sharing best practices and identifying process improvements.
• Being a champion for POET in the community.
• Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!

Benefits

• Eligible Team Members may receive $$ Competitive BONUS opportunities - up to SIX bonuses per year (Quarterly Profit Sharing & Value Share)
• Paid time off and paid holidays - 40 hours of PTO available on Day 1, on top of a biweekly PTO accrual program!
• Comprehensive benefits package; Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
• Competitive pay, including shift premium pay for qualifying positions
• 401K with company match
• Paid Parental Leave
• Tuition reimbursement
• Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
• Safety and cold weather gear reimbursements
• Discounted home and auto insurance
• A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually
• 'Family-first' culture
• Onsite fitness centers or fitness reimbursements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED