Administrative Coordinator

The University of Oklahoma•Norman, OK

43d

About The Position

This position is in the Office of Academic Affairs and will work with students, staff, faculty, and administration to coordinate schedules, spaces, supplies, and support experiential learning. This role will support curriculum and accreditation needs, compliance requirements, budget maintenance, and College of Nursing policies and procedures for experiential learning. This role is also pivotal to creating a consistent experiential learning environment that optimizes student success.

Requirements

High School Diploma or GED, AND:
12 months office, clerical, or administrative experience.
Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Nice To Haves

An ideal candidate is preferred to have experience within healthcare or technology.
Excellent interpersonal skills with the ability to work independently and as a team player.
Ability to communicate verbally and in writing with individuals ranging from students, to executive level university leadership, to hospital administrators.
Ability to navigate across a large (five, soon to be six sites) College of Nursing within a larger Health Sciences campus.
Ability to work in stressful situations and within deadlines.
Ability to complete tasks in an efficient and timely manner.
Ability to work with files, office equipment, and lifting 20 pound equivalency.
Ability to assist with setting up and cleaning up for events.
Proficiency in managing budgets and resource allocation.
Proficient with following regulatory standards (such as Board of nursing and accreditation).

Responsibilities

Organizes, coordinates and performs clerical and administrative functions following established standards.
Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
Answers questions, provides information and handles complaints for internal and external customers.
Updates office procedures for a more efficient operation when necessary.
Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
Approves departmental expenditures within predetermined guidelines
Reviews billing from contractors and vendors, adjusts as needed.
Establishes and maintains filing systems including confidential documents.
Assists with design and selection of departmental computer programs.
Selects, supervises, trains and evaluates performance of assigned staff.
Prepares staff schedules and monitors and approves time worked.
Coordinates departmental personnel and payroll issues.
Plans and coordinates special projects.
Schedules appointments and makes travel arrangements
Collects and disseminates information for internal and external customers
Performs other related duties as assigned.