Administrative Coordinator

Moseley Technical Services, Inc. • Decatur, AL

5h • $20 - $28 • Onsite

About The Position

Join a global leader in petrochemicals and manufacturing that is driving sustainability and innovation in the materials sector. This company transforms raw materials into essential products that enhance modern life, emphasizing environmental responsibility and operational excellence.

Requirements

• Associate degree in Administrative Science or equivalent experience.
• Advanced proficiency in Microsoft Office, SAP, SharePoint, Documentum, and internal systems (e.g., iProcess).
• Demonstrated success in administrative or project coordination roles supporting leadership.
• Strong organizational and interpersonal abilities.
• Skilled in preparing professional documents, reports, and presentations.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Area Manager’s calendar, emails, meetings, travel, and department activities.
• Prepare expense reports and create visual presentations.
• Coordinate and manage special projects including department-wide communications, brochures, and events.
• Maintain and organize digital and physical filing systems.
• Draft and design business correspondence, charts, tables, and plans.
• Schedule and support departmental meetings, luncheons, and site celebrations.
• Administer hourly vacation sign-up process and maintain procedures.
• Update and manage LOTO documents in Documentum.
• Manage mobile devices for site personnel and update unit drawings.
• Order office supplies and track departmental inventory.
• Enter and maintain training records for Operations personnel.
• Manage Outlook distribution lists and prepare/distribute shift cards.
• Verify logistics invoices as needed.
• Maintain and update SharePoint for unit teams.
• Serve as administrator for iProcess and Documentum for Operations.
• Compose and manage internal and external emails and reports.
• Maintain confidentiality and handle sensitive information appropriately.
• Answer phone calls and prepare interoffice memos and letters.
• Prepare essentials reports and audit documentation.
• Track HSSE compliance reports, especially during Turnarounds (TARs).
• Attend required meetings and training.
• Maintain organized, clean work areas and support ad hoc departmental needs.
• Follow all HSSE programs, policies, and procedures.

Benefits

• Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation, which may include education, criminal, and work history verifications.
• Accepted applicants will be eligible for benefits, including medical and supplemental insurance, and a 401(k) plan.
• Appreciation and gratitude for employees are hallmarks of organizations with low turnover.
• Final position level and pay will be based on experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree