Administrative Coordinator

University of Arkansas for Medical Sciences•Little Rock, AR

3d•Onsite

About The Position

The Administrative Coordinator serves as administrative support for the Department of Pediatrics, Division of Allergy and Immunology. Primary responsibilities include working with calendar management, travel, and purchasing in the section, and providing research support. This position will report to the section Office Manager. The position is located on the Arkansas Children’s Hospital Campus in Little Rock, Arkansas.

Requirements

Bachelor’s degree in business or related field, plus two (2) years of administrative or grant support experience, or Associate's degree plus four (4) years of administrative or grant support experience or High School diploma/GED plus six (6) years of administrative or grant support experience required.

Responsibilities

Assistance with all financial and contract/regulatory aspects of grants and clinical trials management.
Coordination with ACRI pre-award/post-award staff and budget creation, submission, and management for intramural and extramural research grants and contracts, and clinical trials related to the A/I Division.
Assist with allocating effort on grants according to the budget.
Submit travel expenses, purchase requests, and reimbursement for expenses on grants/contracts.
Monitor and manage clinical trials budgets, including investigator/coordinator salary allocations and research expenses in Workday.
Assist with the management of time/effort of research staff.
Work with ACRI leadership and A/I staff to manage clinical trials budgets and contracts.
As requested, complete and send continuation grant forms for all grants and subawards.
Providing administrative assistance and overseeing office operations to support specified A/I faculty members for calendar management, travel/reimbursement, promotion and tenure submissions, annual certifications and dues payments, licensing, hospital credentials, other recurring reports/certifications, and liaison for networking with other institutions and national organizations engaged by faculty.
Assist with faculty annual reports, credentialing, and annual training.
Maintain up-to-date curriculum vitae and biosketches for specified faculty.
Back up to the Executive administrative leadership, assist with special projects from A/I Faculty and leadership.
Assist with grant routing, submissions, and annual progress reports, EndNotes and Reference Manager Databases, PubMed searches for designated faculty members.
Submit and (when needed) revise the division on-call schedule in the web-based system (i.e., Amnion).
Provides back-up for A/I division phones and completes documentation of phone calls in Epic or other methods per division policy.
Provide back-up for scheduling, setting up technical needs, and attending monthly office meetings.
Perform other duties as assigned.