Administrative Coordinator

EPS Group•Fort Collins, CO

38d

About The Position

EPS Group is hiring! Join our Fort Collins team as a Part-Time Administrative Coordinator and play a vital role in the smooth execution of our daily operations. We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel. This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications.

Requirements

High school diploma or equivalent required.
2+ years of administrative coordination experience.
Excellent verbal communication skills.
Excellent interpersonal and customer service skills.
Basic understanding of administrative and clerical procedures and systems.
Proficient with Microsoft Office Suite or related software.
Valid driver's license and automobile insurance.

Responsibilities

Greet clients and visitors, identify the purpose of their visit, and ensure they are directed at the appropriate person or location.
Perform general scanning and document‐management tasks to keep project records accurate and up to date.
Provide administrative support to ensure the ASR process runs smoothly and deadlines are met.
Collect ASR submissions from team members and ensure all required information is completed accurately.
Follow up with associates or managers on missing, incomplete, or overdue ASRs.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Performs administrative and clerical support tasks.
Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed.
Weekly restock and maintenance of Café’ supplies and cleanliness, including reordering of supplies
Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed.
Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation.
Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel.
Establish and maintain record-keeping system for contacts, files, and employee directory.
Perform other duties as assigned.
This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.