ADMINISTRATIVE COORDINATOR

Europcar • Salt Lake City, UT

12d

About The Position

We are looking for a detail-oriented and organized Administrative Assistant/Coordinator to support our Location Management Team. In this role, you will handle vital administrative tasks that ensure the smooth operation of our processes. If you thrive in a fast-paced environment and have a keen eye for detail, we’d love to hear from you!

Requirements

• Must be 21 years of age and hold a valid Driver’s License
• Occasional weekends and holidays as needed
• Minimum of a High School diploma or equivalent
• Proficiency in Google Suite, including Word & Excel
• Self-motivated, excellent organizational skills, and attention to detail
• Ability to function and act independently
• Ability to work in a fast-paced environment under short time constraints

Responsibilities

• Collect Accident Reports and Checklists
• Communicate with the claims team by gathering supporting documentation such as check-out slips, signed rental agreements, police report numbers, impound documentation, witness statements, estimates of damage, and any additional correspondence associated with the accident
• Upload photos of damaged vehicles, accident reports/kits, repair estimates, check-in/out slips, rental agreements, and related supporting documents to the claims website
• Respond to requests from claim coordinators and the fleet department, escalating issues as needed to the GM or claims department
• Handle calls internally and externally as they relate to customer support, insurance companies, dealerships, repair shops, and other vendors as needed
• Perform various administrative and essential accounting functions such as research and billing support tasks, accounts receivables, order supplies, and miscellaneous reports
• Maintain lost and found log by tagging items and keeping in contact with the customer
• Complete paperwork for new hires
• Petty cash reconciliation as directed by GM
• Assist with customer service adjustments as requested
• Perform other duties as assigned to support business needs and objectives.

Benefits

• Medical, Vision, Dental, 401k, Employee Discounts, Referral bonus
• Company-paid Life Insurance
• Company paid AD&D Insurance
• Flexible spending account
• Parental leave
• Employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees