Administrative Coordinator

IU Health•Indianapolis, IN

13h•Onsite

About The Position

Administrative Coordinator (Mosaic Center) Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join the Mosaic Center in the role of Administrative Coordinator. The Mosaic Center is a purpose‑driven initiative with a mission to cultivate a strong pipeline of youth and adults across Indiana with the skills, resources, and confidence to achieve meaningful careers in healthcare. The Mosaic Center’s vision is a future in which everyone enjoys access to opportunities for meaningful employment and professional development across a wide range of healthcare careers. At the Mosaic Center, we meet people wherever they are in their life journeys without judgment, working collaboratively to build individualized plans for success while embodying the IU Health values of Purpose, Excellence, Compassion, and Team. We are seeking an Administrative Coordinator who not only brings strong administrative and financial skillsets, but who also embraces this people‑centered, mission‑aligned approach to service. The Administrative Coordinator provides high‑autonomy support to directors and senior leaders, ensuring seamless operations across the Mosaic Center. Responsibilities include advanced administrative management, financial lifecycle coordination (including grant‑funded budgets), project tracking, internal and external communication support, and collaborative engagement across a matrixed environment. This role works closely with one other Office Coordinator and supports center‑wide programming, quarterly grant reporting, and numerous administrative duties. Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states. Indiana University Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status. Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care. IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report. A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all. With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence. At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development. Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states. Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

Requirements

Bachelor's Degree or equivalent years of experience is required.
3–5 years of relevant experience is required.
Intermediate experience receiving, analyzing, and interpreting complex data and information.
Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Nice To Haves

Experience with a matrix organization and complex work environment is preferred.

Responsibilities

Support the full financial lifecycle of department budgets, including:
Budget structuring & planning
Monitoring, reconciliation, & reporting
Oversight of multiple fund codes
Grant‑funded project compliance (donor regulations + internal policies)
Process accounts payable, accounts receivable, purchase orders, invoices, and expense reports.
Collaborate with financial partners to ensure accuracy, compliance, and clarity.
Utilize systems including Oracle, QuickBooks, and Microsoft tools for financial tracking.
Coordinate department‑wide strategic initiatives, supporting project timelines, tasks, and deliverables.
Assist with onboarding efforts, resource coordination, and communication workflows.
Identify operational gaps, recommend improvements, and proactively solve problems.
Support Mosaic Center programs and events as needed.