Administrative Coordinator, Workforce Development

AtkinsRéalis • Tallahassee, FL

1d • $48,000 - $80,000

About The Position

We are seeking an Administrative Coordinator to join our Public Outreach team in Tallahassee, FL. Join us to move Florida’s transportation workforce forward. In this role, you’ll be embedded in a client office, providing critical support to statewide workforce leadership. You’ll help ensure deadlines are met, keep complex calendars and stakeholders in sync, build simple dashboards that show momentum, and turn ideas into action. If you love providing clarity through coordination and creating impact on Florida’s workforce, this is your opportunity. Your role Serve as a primary liaison for the Workforce Development executive, coordinating with administrative and technical staff to address inquiries, secure approvals, and ensure timely information flow. Compile and analyze data for reports to showcase progress and identify challenges Partner with unit managers to review and validate budget items, ensuring alignment with organizational objectives. Coordinate staff activities to facilitate timely delivery of projects. Manage personnel action processes, ensuring proper approvals and adherence to deadlines. Lead special projects, which may include financial analysis, marketing coordination, special events, awards programs, publication support, database management, and staff training initiatives. Assist in preparing executive-level presentations for clients and leadership. Organize and attend meetings, prepare agendas and minutes, and track follow-up actions.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field with at least seven years of progressive administrative experience; or twelve years of experience without a degree.
• Strong understanding of business administration principles
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Exceptional organizational, analytical, and problem-solving skills with the ability to exercise independent judgment
• Highly articulate with excellent written and verbal communication skills
• Demonstrated ability to influence and collaborate effectively across all levels of the organization.
• Ability to manage multiple priorities, maintain confidentiality, and deliver results in a fast-paced environment.

Nice To Haves

• Knowledge of the consulting engineering industry is a plus.
• Experience with Microsoft Lists and PowerBI is a plus.

Responsibilities

• Serve as a primary liaison for the Workforce Development executive, coordinating with administrative and technical staff to address inquiries, secure approvals, and ensure timely information flow.
• Compile and analyze data for reports to showcase progress and identify challenges
• Partner with unit managers to review and validate budget items, ensuring alignment with organizational objectives.
• Coordinate staff activities to facilitate timely delivery of projects.
• Manage personnel action processes, ensuring proper approvals and adherence to deadlines.
• Lead special projects, which may include financial analysis, marketing coordination, special events, awards programs, publication support, database management, and staff training initiatives.
• Assist in preparing executive-level presentations for clients and leadership.
• Organize and attend meetings, prepare agendas and minutes, and track follow-up actions.
• Perform additional duties as assigned to support strategic and operational goals.

Benefits

• AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees