Administrative Coordinator - Vendor Management

Kimley-Horn • Phoenix, AZ

10d • Onsite

About The Position

Kimley-Horn is looking for an Administrative Assistant to join our team in Phoenix, Arizona (AZ)! This is not a remote position.

Requirements

• Minimum of 2 years of relevant administrative experience
• Ability to work in a fast-paced environment with a proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency
• Exceptional organizational skills and attention to detail
• Quick learner with the ability to adapt and interest in learning new tasks
• Proficient knowledge of office software such as Concur Expense, Excel, OneNote, and Outlook
• Excellent interpersonal and communication (verbal/written) skills
• Positive attitude with a client-focused approach
• Dedicated team player, eager to collaborate effectively with colleagues
• Highly responsive self-starter with a readiness to provide prompt and efficient assistance

Responsibilities

• Assist with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, and other administrative tasks
• Invoicing, monthly expenditure submissions, new user management, and general account updates and maintenance
• facilitate daily communication, coordinate responses, escalate/resolve issues associated with general AMEX and travel questions
• Generate reports for events, travel, and vendor spend
• Provide aid to support general team administrative duties
• Ordering supplies, outreach to vendors, organizing records
• Perform ad hoc tasks as requested
• Assist with producing plans, project manuals, and reports

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed