Senior Coordinator, Vendor Management

Walmart • Bentonville, AR

2d • $19 - $35 • Onsite

About The Position

Position Summary... What you'll do... Temporary Associate – Global Governance Operations Position Summary This role provides critical support across Global Governance related to vendor onboarding, troubleshooting pinch points in the onboarding process, assisting cost center managers with setting up payment methods (e.g., PO creation), invoice processing, payment reconciliation, and project documentation while ensuring compliance with company policies, procedures, and ethical standards. The associate will work collaboratively with internal stakeholders and business partners to meet deadlines, maintain accurate records, and support continuous improvement efforts. Key Responsibilities Financial and Payment Support Assist with the processing and tracking of invoices and purchase orders (POs) to ensure timely and accurate payment. Support follow‑up and reconciliation of Legal check payments, including researching discrepancies and coordinating with appropriate partners to resolve issues. Maintain organized documentation related to payments, reconciliations, and supporting records. Vendor Onboarding and Tracking Support the tracking and status reporting of Global Governance vendors completing the onboarding process in Retail Link. Utilize tracking tools, spreadsheets, and other software to monitor vendor progress, develop status reports, and execute data queries as requested. Communicate onboarding status updates to internal stakeholders and escalate issues or delays as appropriate. Project and Information Management Assist in managing project‑related information by documenting, organizing, and updating team shared file locations, trackers, and databases. Ensure information is accurate, current, and accessible to the Global Governance Operations team. Support ad hoc reporting, documentation, and administrative tasks related to ongoing projects and initiatives. Collaboration and Work Management Collaborate with managers, co‑workers, customers, and other business partners to clarify expectations, deadlines, and deliverables. Communicate progress, issues, and key information in a timely and professional manner. Identify opportunities for process improvements and recommend solutions to enhance efficiency and accuracy. Adapt to changing priorities, feedback, and evolving business needs while maintaining a positive and flexible approach. Qualifications Strong attention to detail and organizational skills. Ability to manage multiple tasks and priorities in a fast‑paced environment. Proficiency with Microsoft Office tools (Excel, Word, Outlook) and comfort working with tracking tools and databases. Effective written and verbal communication skills. Ability to work independently as well as collaboratively within a team. Experience with invoice processing, vendor management, or administrative support is preferred but not required. Respect the individual: Demonstrates and encourages respect for others drives a positive associate and customer member experience for all embraces differences in people cultures ideas and experiences supports workplaces where associated feel seen and connected through a culture of belonging so all associates thrive and perform contributes to an environment allowing everyone to bring their best selves to work Respect the individual: Demonstrates engagement and commitment to the team developing others through feedback coaching mentoring and developmental opportunities and recognizes others contributions and accomplishments Respect the individual: Builds strong and trusting relationships with team members and business partners works collaboratively to achieve objectives communicates with impact and listens attentively to a range of audiences and demonstrates energy and positivity for own work Act with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values and leads by example to foster our culture supports Walmarts goal of becoming a regenerative company by making a positive impact for associates customers and the world around us eg creating a sense of belonging eliminating waste participating in local giving Act with Integrity: Follows the law our code of conduct and company policies and encourages others to do the same supports an environment where associates feel comfortable sharing concerns reinforces our culture of nonretaliation listens to concerns raised by associates and takes action acts with accountability for achieving results in a way that is consistent with our values Act with Integrity: Is consistently humble selfaware honest and transparent Serve our Customers and Members Delivers results while putting the customermember first and applying an omnimerchant mindset and acts with an Every Day LowCost mindset to drive value and Every Day Low Prices for customersmembers Serve our Customers and Members Adopts a broad perspective that considers data analytics customermember insights and different parts of the business when making plans Strive for Excellence: Consistently raises the bar and seeks to improve demonstrates curiosity and a growth mindset seeks feedback asks thoughtful questions supports innovation and intelligent risktaking and exhibits resilience in the face of setbacks Strive for Excellence: Implements and supports continuous improvements and willingly embraces new digital tools and ways of working At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see https://one.walmart.com/notices. Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart. The hourly wage range for this position is $19.00 - $35.00 The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met. ㅤ ㅤ ㅤ ㅤ ‎ Minimum Qualifications... Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications. Preferred Qualifications... Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications. Contract Management

Requirements

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and priorities in a fast‑paced environment.
• Proficiency with Microsoft Office tools (Excel, Word, Outlook) and comfort working with tracking tools and databases.
• Effective written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.

Nice To Haves

• Experience with invoice processing, vendor management, or administrative support is preferred but not required.

Responsibilities

• Assist with the processing and tracking of invoices and purchase orders (POs) to ensure timely and accurate payment.
• Support follow‑up and reconciliation of Legal check payments, including researching discrepancies and coordinating with appropriate partners to resolve issues.
• Maintain organized documentation related to payments, reconciliations, and supporting records.
• Support the tracking and status reporting of Global Governance vendors completing the onboarding process in Retail Link.
• Utilize tracking tools, spreadsheets, and other software to monitor vendor progress, develop status reports, and execute data queries as requested.
• Communicate onboarding status updates to internal stakeholders and escalate issues or delays as appropriate.
• Assist in managing project‑related information by documenting, organizing, and updating team shared file locations, trackers, and databases.
• Ensure information is accurate, current, and accessible to the Global Governance Operations team.
• Support ad hoc reporting, documentation, and administrative tasks related to ongoing projects and initiatives.
• Collaborate with managers, co‑workers, customers, and other business partners to clarify expectations, deadlines, and deliverables.
• Communicate progress, issues, and key information in a timely and professional manner.
• Identify opportunities for process improvements and recommend solutions to enhance efficiency and accuracy.
• Adapt to changing priorities, feedback, and evolving business needs while maintaining a positive and flexible approach.

Benefits

• At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet.
• Health benefits include medical, vision and dental coverage.
• Financial benefits include 401(k), stock purchase and company-paid life insurance.
• Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting.
• Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.
• You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes.
• Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities.
• Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates.
• Tuition, books, and fees are completely paid for by Walmart.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed