Vendor Coordinator

JLL•West Greenwich, RI

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Vendor Coordinator - JLL The Vendor Coordinator will assist the Vendor Manager in coordinating facility hard services activities that include, but not limited to, building and facility maintenance and JLL subcontractor programs. Support vendor relations initiatives for day-to-day assignments. "A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges."

Requirements

High School Diploma/ GED required.
1 - 3 years of experience working on facilities management/maintenance or related field.
Experience working on a fast passed environment, work orders and inventory.

Nice To Haves

Associate or College Degree preferred.
Aptitude to follow pre-determined SOPs, safety protocols and willingness to learn about industry-specific documentation practices.
Basic knowledge of warehouse inventory management, SAP and Microsoft Office.
Strong communication skills with ability to interact effectively with technicians, vendors, and clients at all organizational levels.
Possess and exhibit excellent attention to detail and strong documentation abilities.

Responsibilities

Responsible for coordination of maintenance activities regarding internal facility systems but not limited to elevators, roll up doors, dock levelers.
Responsible for alerting management of any unsafety condition or behavior and promoting safety culture in all maintenance activities including subcontractors, suppliers and visitors.
Support EHS team to fully comply with all EHS programs requirements and assist with any vendor-related issues arising from an incident, near miss, good catch, investigation or other circumstances.
Comply with and ensure vendors requirements of the client contract and meet or exceed key compliance requirements.
Perform critical scheduling and coordination of maintenance hard services in conjunction with area managers, vendor manager and maintenance planners plus attend to critical work and complete closure within the required specified time.
Ensure compliance of all regulatory laws and guidelines are met in accordance to their SOP’s as they relate to the work being scheduled by maintaining JLLs practices across all maintenance activities to meet client compliance requirements.
Participate and ensure that JLL services and activities are compliant with the client contract.
Deliver technical competency and adherence to site procedures and policies (where applicable).
Support Business Continuity Planning activities and participate as a key team member in responses to emergency situations.
Ensure client satisfaction with delivery of facility management services and provide support in monitoring and increasing customer satisfaction.
Escort vendors as needed throughout the facility.