Administrative Coordinator/Senior Administrative Coordinator - AFRW2

International Monetary Fund•Washington, DC

About The Position

Work for the IMF. Work for the World. Typically Reports to: Division Chief, Deputy Division Chiefs The African Department (AFR) is looking for a motivated Coordinator to assist in the administrative and organizational work in our Western II Division. The Lead Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the junior coordinator. The responsibilities will include: Document Management: Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines. Transmit documents to review Departments, Management, and the Board. Meeting and Events: Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Initiate social gatherings in the division to foster team building and cohesion. Logistical Support: Manage travel arrangements for division members. Handle expense reports. Workflow Management: Managing AFR’s Review Box. Disseminating action items, tracking responses and following up on deadlines Assisting with administrative processes within the division. Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met. Department-Wide Initiatives: Occasionally contribute to and support department-wide initiatives. Qualifications Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required. External candidates must have had at least two (2) of the six required years of experience in a lead role. To thrive in this role, the selected candidate should possess the following: Technical Proficiency: Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications. Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures. Administrative Skills: Strong administrative, technological, and organizational capabilities. Ability to work accurately under pressure, and multitask. Flexibility and Availability: Flexibility with working hours and readiness for overtime. Languages: Proficiency in English. Candidates need to have passed the IMF Office Assistant Exam to be considered for this position. A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended. Only candidates who are currently residing in the Washington DC metro area will be considered. Department: AFRW2 African Department Western II Division Hiring For: A05, A06 The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process. The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, and promote high employment and sustainable economic growth. Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, and wage inequity, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world's most pressing macroeconomic and financial issues. Our 3,100 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe. This privacy notice explains how the International Monetary Fund (IMF) processes personal data collected through its recruitment portal. The IMF collects and uses various types of personal data in the context of its recruitment process in order to take steps required prior to entering into a contract. This may include contact details, work experience, education background, and professional qualifications. 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Requirements

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required.
External candidates must have had at least two (2) of the six required years of experience in a lead role.
Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
Strong administrative, technological, and organizational capabilities.
Ability to work accurately under pressure, and multitask.
Flexibility with working hours and readiness for overtime.
Proficiency in English.
Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
Only candidates who are currently residing in the Washington DC metro area will be considered.

Responsibilities

Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
Transmit documents to review Departments, Management, and the Board.
Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
Initiate social gatherings in the division to foster team building and cohesion.
Manage travel arrangements for division members.
Handle expense reports.
Managing AFR’s Review Box.
Disseminating action items, tracking responses and following up on deadlines
Assisting with administrative processes within the division.
Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
Occasionally contribute to and support department-wide initiatives.