Senior Administrative Coordinator I

Texas A&M • College Station, TX

5d

About The Position

The Senior Administrative Coordinator I works under general direction to coordinate administrative support operations for the Texas A&M Chemistry Department. This role exercises discretion and independent judgment on matters of significance, ensures the effective functioning of departmental administrative processes, and provides supervision to assigned staff.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Six years of experience in office administration.

Nice To Haves

• Administrative experience in an academic setting.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Coordinates and plans administrative activities, services, and support functions for the department.
• Provides advanced administrative support to leadership while maintaining confidentiality.
• Serves as the primary administrative contact for staff by offering guidance on procedures and activities.
• Assists the Assistant Department Head with preparing documentation, correspondence, and spreadsheets.
• Participates in the planning, execution, and evaluation of administrative operations and objectives.
• Prepares, reviews, and evaluates operational and special reports for leadership.
• Develops administrative objectives, strategies, and operating practices to support departmental goals.
• Monitors project timelines, identifies issues, and ensures compliance with policies and procedures.
• Formulates and implements management policies and procedures while ensuring departmental compliance.
• Coordinates the completion and processing of security, safety training, and compliance forms for staff.
• Supervises assigned staff, provides direction, and determines work priorities.
• Communicates leadership decisions and objectives to staff on behalf of administrators.
• Assists with the development and preparation of budget and financial documents.
• Coordinates office records retention, maintains office resources, and provides support for mailroom operations and department parking services.
• Supports the issuance, tracking, return, and documentation of departmental keys.
• Coordinates administrator travel arrangements and prepares detailed itineraries.
• Makes arrangements for visitors and dignitaries and supports visiting scholar submissions, tracking, and verification.
• Plans and coordinates meetings, seminars, committee agendas, and special departmental events.
• Evaluates documents submitted for administrator signature to ensure accuracy and completeness.
• Serves as backup property officer and assists with inventory certification and tracking.
• Acts as a liaison with internal teams and departments and provides expert procedural advice to program directors.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level