Administrative Coordinator/Senior Administrative Coordinator - AFRW2

International Monetary Fund • Washington DC, DC

1d

About The Position

The African Department (AFR) is looking for a motivated Coordinator to assist in the administrative and organizational work in our Western II Division. The Lead Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the junior coordinator.

Requirements

• Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required.
• External candidates must have had at least two (2) of the six required years of experience in a lead role.
• Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
• Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
• Strong administrative, technological, and organizational capabilities.
• Ability to work accurately under pressure, and multitask.
• Flexibility with working hours and readiness for overtime.
• Proficiency in English.
• Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
• Only candidates who are currently residing in the Washington DC metro area will be considered.

Responsibilities

• Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
• Transmit documents to review Departments, Management, and the Board.
• Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
• Initiate social gatherings in the division to foster team building and cohesion.
• Manage travel arrangements for division members.
• Handle expense reports.
• Managing AFR’s Review Box.
• Disseminating action items, tracking responses and following up on deadlines
• Assisting with administrative processes within the division.
• Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
• Occasionally contribute to and support department-wide initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees